TPP Executive Assistant Coordinator

Ford Motor • Dearborn, MI

6d • Hybrid

About The Position

The team you will support: Ford's new Technology Platform Programs (TPP) team is at the forefront of the Software Defined Vehicle (SDV) revolution, reimagining vehicle electrical architecture and software platforms. Ford is pivoting to a streamlined, scalable, platform-first strategy, and we need your talent to drive this vision. As a member of the TPP team, you'll be instrumental in leading program management that enables Ford to deliver high quality software, at speed, into vehicles with significantly more efficient scaled solutions by leading cross-functional strategies for broad impact across our vehicle lineup. This is where people solve challenges and execute breakthroughs that define the future of Ford. The role you will play: As a TPP Coordinator , you will be instrumental in ensuring the smooth and efficient operation of the TPP team, proactively anticipating needs, resolving operational issues, and facilitating seamless program management for leaders and their teams. You'll play a crucial part in enabling Ford to deliver high-quality software, at speed, into vehicles, supporting breakthroughs that define the future of Ford. Join TPP and help shape the next generation of vehicles!

Requirements

• 3+ years of experience in an administrative or coordinator role, preferably supporting senior-level leadership in a dynamic, fast-paced and technical/engineering environment.
• Demonstrated proficiency and analyses with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., SharePoint, Teams).
• Exceptional organizational skills, meticulous attention to detail, problem solving capability and the ability to manage multiple priorities effectively.
• Verbal and written communication skills, with the ability to draft professional correspondence and communicate clearly across all levels.
• Proven ability to work proactively, independently, and exercise sound judgment and discretion.
• Hybrid on-site work (minimum 4 days per week) at Ford campus, co-located with the TPP team, in Dearborn Michigan

Nice To Haves

• Associate's or Bachelor's degree.
• Experience supporting teams in a technology, software development, or automotive environment.
• Familiarity with Ford's internal systems and processes (e.g., Concur, Teams, etc.).

Responsibilities

• Anticipate and proactively address the operational and administrative needs of TPP leaders and their teams, ensuring they remain focused on strategic program initiatives.
• Manage calendars, coordinate domestic and international travel logistics, and process expense reports for assigned TPP leadership.
• Manage department review and approval processes for overtime, travel, and similar processes
• Manage and performance analyses of department business office procedures and tracking for operational health metrics and objectives, resources and key initiatives
• Manage the planning, meeting agendas, material filing and logging, minutes and distribution lists for department operational meetings
• Identify and analyze operational inefficiencies within the team, proposing and implementing innovative solutions to enhance productivity and streamline workflows.
• Draft and disseminate clear, concise team communications, manage correspondence, and serve as a primary point of contact for internal stakeholders.
• Cultivate and maintain strong, collaborative relationships with cross-functional partners across Ford to facilitate seamless communication and project execution.

Benefits

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree