Town Hall Administrative Specialist

Town Of Simsbury • Simsbury, CT

405d • $61,610 - $73,570

About The Position

The Town Hall Administrative Specialist plays a crucial role in providing administrative, analytical, and technical support to the Assessor's Office, Tax Collector's Office, and Town Clerk's Office. This position involves a variety of tasks that ensure the smooth operation of these departments, including customer communication, data management, and financial processing.

Requirements

• High School graduate plus two years of general office experience with increasingly responsible office administrative experience.
• Ability to effectively interface with the general public.
• Knowledge of basic office procedures including data entry, filing, scheduling, posting, and record keeping.
• Ability to use a computer to enter and retrieve information.
• Ability to deal tactfully and effectively in person and over the phone with commission and board members, Town officials, staff members, and the general public.
• Ability to work under a minimum of supervision and follow written and oral instructions.
• Ability to maintain accurate files and records.

Nice To Haves

• Experience in a municipal or government office setting.
• Familiarity with tax collection processes and land records.

Responsibilities

• Work closely with the Assessor, Tax Collector, and Town Clerk in accomplishing daily tasks.
• Perform typing, filing, and related administrative tasks.
• Open and file incoming mail and post outgoing mail.
• Answer telephone calls and take messages.
• Communicate with customers through various methods including in person and phone.
• Prepare and update the Grand List.
• Review surveys filed with the Town Clerk's office for accuracy and identify parcels for Tax Map updates.
• Process original land record mail-backs and scan land records.
• Prepare and mail DRS Conveyance Tax Forms and Checks to the Department of Revenue Services.
• File agendas and minutes, and index burial/cremation certificates.
• Proof archival land record copies against originals.
• Process daily cash/checks and verify totals against daily register report.
• Receive and process revenue collections for the Town.
• Work on Certificates of Corrections relating to motor vehicles.
• Process return mail for the Tax Office and balance cash register(s).
• Perform additional duties as assigned.

Benefits

• Health insurance coverage
• Paid holidays
• Retirement savings plan (401k)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED