Town Clerk

McInnis Inc.•Clinton, CT

4d•$74,000 - $95,000

About The Position

The Town of Clinton is seeking a detail-oriented, highly responsible Town Clerk to perform administrative duties related to land records, vital statistics, elections, and official town documentation. This position plays a key role in ensuring statutory compliance, public access to records, and smooth office operations.

Requirements

Extensive knowledge of CT State Statutes related to Town Clerk duties
Knowledge of Connecticut elections administration
Knowledge of municipal administration and office practices
Knowledge of records management, statutory retention, and disclosure requirements
Attend conferences and training programs
Ability to handle and process high volume of paperwork accurately and efficiently and maintain complex file and record systems.
Communicate effectively verbally and in writing
Maintain confidentiality and work independently
Supervise and support staff
Build strong working relationships with public and officials
Perform multiple tasks with strong attention to detail.
Ability to handle frequent interruptions and specific deadlines.
Knowledge and skill in the use of the internet, spreadsheet, word processing and database software, and email.
Ability to lift up to 25 lbs
Ability to stand, walk, stoop, kneel, and use hands as needed
Required vision includes close, distance, peripheral, and focus adjustment
Certification as a Connecticut Certified Town Clerk (CCTC) or a minimum of five years’ experience working in a Town Clerk Office.
Associate’s degree in business, Accounting, Public Administration, or related field (Bachelor’s preferred)
Notary Public Certification within six months
Valid CT driver’s license or ability to obtain
Must be bondable
If does not have Certification as a Connecticut Certified Town Clerk (CCTC), they will become certified within three years from date of hire.

Responsibilities

Plans, administers, and supervises all work activities and statutory responsibilities of the Town Clerk’s Office
Supervises and assigns daily tasks to Assistant Town Clerk
Oversees the filing of land records, maps, legal documents, and land transactions
Participates in professional development to remain current with legislation, elections, and records management
Prepares data, reports, studies, and recommendations
Collects state and local conveyance taxes; maintains and reconciles cash drawer
Posts all required legal notices
Accepts and distributes FOIA requests
Administers oaths of office to elected/appointed officials
Receives lawsuits and coordinates with the Town Attorney and relevant offices
Accepts claims for damages and other legal filings
Serves as official record keeper and custodian of the Town Seal
Records, indexes, and maintains deeds, mortgages, liens, releases, maps, and related land records
Assists with codification and maintenance of Town Ordinances and Charter
Distributes land record and vital statistics reports to Town departments
Records, processes, and preserves public documents per State Statutes
Issues licenses and permits including marriage, dog, hunting, liquor, and trade name certificates
Prepares reports for State agencies including Secretary of the State, DPH, Agriculture, DEEP, and State Treasurer
Registers and maintains vital statistics
Creates, certifies, and maintains birth, marriage, and death certificates
Issues burial, cremation, disinterment, and transit permits
Assists in administering elections and reporting results
Processes voter registrations and changes
Posts notices and files minutes for Boards and Commissions per FOIA
Maintains public access to Board and Commission records
Performs Notary Public duties
Assists municipal departments, attorneys, and the general public
Responds to general inquiries including research and genealogy requests
Performs related tasks as required.