Town Clerk

TOWN OF CORNELIUS•Cornelius, NC

5d•$69,000 - $92,000

About The Position

The Town of Cornelius is seeking a highly organized and service-oriented professional to serve as our next Town Clerk. This role is essential to supporting Town leadership, maintaining official municipal records, and ensuring transparency and compliance in local government operations. This opportunity is available due to the upcoming retirement of our long-tenured Clerk, who has provided over 16 years of dedicated service in this role. Why Join the Town of Cornelius? Located along the shores of Lake Norman, Cornelius is a thriving community committed to excellence in public service. Led by our Town Manager with over 23 years of service to the Town and supported by a stable, high-performing, long-tenured leadership team, we prioritize employee growth and career development while fostering a culture of professionalism, collaboration, and dedication to serving our residents.

Requirements

Strong knowledge of municipal government operations and procedures
Familiarity with North Carolina statutes governing public meetings and records
Ability to manage records systems and maintain organized office operations
Excellent written and verbal communication skills
Strong attention to detail and ability to manage multiple priorities
Ability to maintain confidentiality and work with sensitive matters
Self-starter, strong work ethic, ability to work collaboratively and independently
Proficiency in Microsoft Office and related administrative software
High school diploma (or equivalent), supplemented by advanced coursework from the Institute of Government related to Town Clerk functions and activities
3–5 years of experience in municipal/county administration, including office management experience
Equivalent combinations of education and experience will be considered
Valid driver’s license
Public Notary certification
Ability to perform basic life operational functions of standing, reaching, fingering, grasping, feeling, communicating, and repetitive motion
Ability to perform light physical work (lifting up to 20 lbs occasionally)
Possess visual acuity to prepare and analyze data and figures, operate a computer terminal, and do extensive reading
Ability to operate a motorized vehicle

Nice To Haves

North Carolina Certified Municipal Clerk (NCCMC)
International Institute of Municipal Clerks (IIMC) Certification
Manage and publish online meeting agendas using Granicus software (experience with Granicus preferred)

Responsibilities

Attend Town Board of Commissioners meetings and prepare accurate meeting minutes for approval
Maintain custody of official minutes, ordinances, and resolutions, and answer inquires regarding Board actions
Manage and publish online meeting agendas using Granicus software (experience with Granicus preferred)
Coordinate meeting schedules with Town leadership, elected officials, and partner agencies
Ensure compliance with North Carolina open meetings laws, including public notices and meeting calendars
Serve as custodian of official Town public records, including ordinances, resolutions, contracts, agreements, and deeds
Maintain organized indexing systems for easy access to public records
Coordinate updates and publication of the Town Code of Ordinances and Charter
Partner with the State Division of Archives and History to preserve Town records
Respond to inquiries received by the Clerk’s Office or route them appropriately
Prepare legal notices, official forms, and documentation in compliance with state statutes
Draft Mayoral Proclamations and assist with official correspondence
Manage submissions for operating and support grants and complete required reports, including the annual Powell Bill Certified Statement
Maintain confidential personnel files for Town employees
Process payroll changes and other documentation related to employee life cycle
Process and track petitions (annexation, street closings, public improvements)
Verify compliance with applicable state laws and coordinate filings with the Register of Deeds
Prepare schedule of activities for municipal elections using General Statute references
Complete forms and documents in connection with bond referendums/issues and related official filings
Complete research requests, surveys, and questionnaires from agencies and organizations
Perform other related duties as assigned

Benefits

Employer-paid medical, dental, and vision insurance, with significant discounts for dependent coverage
Employer-paid life insurance equal to 1x annual salary
Participation in the North Carolina Local Government Retirement System (LGERS)
5% employer contribution to 401(k)
Access to retiree benefits after 20 years of service with the Town of Cornelius
Paid parental leave
13 paid holidays annually
Vacation leave accrual based on total years of service within NC government

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