Tournament Sales & Experience Coordinator (Full Time)

Colonial Country Club•Fort Worth, TX

2d•Onsite

About The Position

A Fort Worth icon, Colonial Country Club offers a truly distinctive private club experience accompanied by the character, heritage and dynamic pursuit of excellence that has made Colonial legendary. As a member or guest, you will always feel a warmhearted invitation to form genuine connections and enjoy Colonial as a home away from home. The club offers a stunning environment to gather, dine, and pursue your passions, whatever they may be. All while cultivating community and building upon the tradition of excellence that has defined Colonial since it was established in 1936. The Tournament Sales & Experience Coordinator plays a vital role in supporting the revenue generation strategy of the Director of Sales for the Charles Schwab Challenge, a premier PGA TOUR event. This position is focused on local market prospecting, lead generation, and executing sponsorship, hospitality, branding, and ticketing opportunities. The ideal candidate is proactive, detail-oriented, and committed to delivering exceptional client experiences from initial outreach to fulfillment.

Requirements

Bachelor’s degree in business, marketing, communications, sports management, or a related field preferred.
Proven track record of success in sales, with extensive sales experience required; experience in sports-related sales or high-volume sales environments is strongly preferred.
2–4 years of experience in sales support, sponsorship, or event coordination, ideally within a sports or hospitality environment.
Experience executing events from planning through on-site coordination, with the ability to adapt quickly and problem-solve in a fast-paced environment.
Strong interpersonal presence with the confidence to lead conversations, build relationships, and engage effectively with a wide range of stakeholders.
Strong written and verbal communication skills with the ability to draft professional proposals and correspondence.
Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), with experience using CRM systems preferred.
Ability to work flexible hours, including evenings, weekends, and extended hours during tournament week is required.
Background check and drug screen check required.

Responsibilities

Sales Support & Prospecting Conduct strategic research and prospecting of potential local sponsors using CRM platforms, business directories (e.g., Book of Lists), and professional networks.
Develop and maintain a pipeline of qualified leads to drive incremental revenue for hospitality, branding, and ticketing assets.
Build and manage a book of business, cultivating long-term relationships with local business partners.
Administrative & Client Services Support Assist the Director of Sales with administrative responsibilities, including contract generation, proposal development, PowerPoint presentations, sales database maintenance, and professional email and print correspondence with clients.
Ensure all sales materials, deliverables, and online platforms—including the tournament website—remain accurate, current, and aligned with brand standards.
Event Execution & Fulfillment Coordinate with the Director of Tournament Services and Digital Credentials Manager to ensure timely and accurate fulfillment of all sales-related products and services.
Support the renewal and coordination of Ben Hogan and Colonial Pro-Am participants, including advance communications, player registration, and post-event surveys.
Assist with sponsor hospitality setup and execution during tournament week to ensure a seamless and high-quality experience.
Special Projects Participate in additional tournament-related assignments such as survey distribution, data collection, or the development of shipping and receiving plans for corporate merchandise.
Support broader team goals by assisting with event operations as needed during the tournament.
Other job duties as assigned.