Music and Comedy - Touring Executive Assistant

Creative Artists Agency • Nashville, TN

10d • $25 - $30 • Onsite

About The Position

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. The Executive Assistant will provide support to a senior leader within the Music and Comedy Touring Department . The ideal candidate is highly organized, detail-oriented, proactive, diplomatic, and is comfortable working with colleagues and executives across all parts of the organization. In addition to general administrative duties, this role would be ideal for someone who has interest in organizational management, and contributing ideas and solutions to provide exceptional support.

Requirements

• BA/BS from an accredited University or College preferred
• 1+ years providing administrative support to a busy executive
• Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities
• Handle highly confidential and/or sensitive departmental matters with discretion and tact
• Exceptional interpersonal, verbal, and written communication skills
• Strong follow-through and attention to detail
• Ability to think ahead and solve for current and future steps in problems and projects
• Excellent Word, Excel, PowerPoint, and Outlook skills
• Service oriented with a strong desire to pitch in to help team members
• Excellent judgment with respect to representing CAA to buyers, business world, etc

Responsibilities

• Administrative duties include heavy phones, emails, coordinating meetings and schedules, scheduling travel, preparing expense reports, creating and maintaining presentations, producing correspondence, and general office management tasks
• Serve as point of contact for colleagues, clients, agents/executives, and other industry connections
• Anticipate executive’s needs; proactively provide support and resources to ensure success & thinking not only about the task at hand, but what will be needed 2 or 3 steps after that.
• Self-starter able to oversee project management in partnership with executive
• Assist with special projects, research, and compiling information as needed
• Uphold a strict level of confidentiality at all times
• Maintain working knowledge of the music & comedy industries and best practices

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees