Tote Coordinator

Brenntag•Maurice, LA

About The Position

Job Summary: The Tote Coordinator is responsible for managing, tracking, and reconciling serialized containers (totes) across multiple facilities while ensuring accurate inventory visibility and strong financial documentation. This role requires exceptional attention to detail, strong numerical skills, and advanced Excel proficiency. The ideal candidate is analytical, organized, and comfortable working with large data sets and transactional records. Job Description: Maintain accurate records of all serialized totes and containers across multiple facilities. Track tote movements, usage, returns, and discrepancies in real time. Perform quarterly inventory reconciliations. Investigate and resolve tote variances, missing containers, or data inconsistencies. Develop and maintain Excel‑based tracking tools, dashboards, and reports. Collaborate with warehouse teams, logistics, and facility managers to ensure proper tote handling and documentation. Monitor inventory trends and identify opportunities to reduce loss and improve utilization. Ensure compliance with internal procedures and audit requirements. Process invoices to vendors and customers related to tote usage, loss, replacement, or service fees. Verify invoice accuracy, reconcile charges with inventory data, and resolve billing discrepancies.

Requirements

Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, data validation, conditional formatting, etc.).
Exceptional attention to detail and accuracy.
Strong numerical and analytical skills.
Experience with inventory control, logistics, or supply chain operations preferred.
Ability to manage data across multiple facilities or systems.
Strong communication skills and ability to work cross‑functionally.
Ability to prioritize tasks and meet deadlines in a fast‑paced environment.
Basic understanding of invoicing, billing, or accounts payable/receivable processes

Responsibilities

Maintain accurate records of all serialized totes and containers across multiple facilities.
Track tote movements, usage, returns, and discrepancies in real time.
Perform quarterly inventory reconciliations.
Investigate and resolve tote variances, missing containers, or data inconsistencies.
Develop and maintain Excel‑based tracking tools, dashboards, and reports.
Collaborate with warehouse teams, logistics, and facility managers to ensure proper tote handling and documentation.
Monitor inventory trends and identify opportunities to reduce loss and improve utilization.
Ensure compliance with internal procedures and audit requirements.
Process invoices to vendors and customers related to tote usage, loss, replacement, or service fees.
Verify invoice accuracy, reconcile charges with inventory data, and resolve billing discrepancies.