Total Rewards Specialist

Stellar Senior Living•Midvale, UT

About The Position

We are looking to fill the position of a Total Rewards Specialist. This role supports the administration, coordination, and day-to-day execution of the organization’s compensation, benefits, and leave programs. This role ensures accurate processing, compliance with established policies, and a positive employee experience by serving as a key operational resource for total rewards programs across a multi-state workforce. This position works closely with internal stakeholders, vendors, and employees to maintain efficient and compliant benefits and compensation processes while supporting ongoing program administration and communication.

Requirements

Bachelor’s degree in human resources, business administration, or related field (or equivalent combination of education and experience)
3-6 years of progressive HR experience, with at least 2 years related to some element of total rewards (e.g., benefits, leave management, etc.)
Experience working with HRIS/payroll systems (preferably Paylocity)
Familiarity with open enrollment processes and leave coordination
Strong Excel skills
Comfortable working with AI tools (e.g., ChatGPT, Claude Cowork, etc.)

Nice To Haves

Preference will be given to candidates who either possess or are actively working toward the Certified Employee Benefits Specialist (CEBS) credential

Responsibilities

Administer day-to-day benefits programs, including medical, dental, vision, life and disability, retirement plans, HSA programs, and wellness initiatives.
Process and review employee benefit enrollments, qualifying life events, and status changes.
Maintain accurate eligibility files and troubleshoot discrepancies.
Coordinate and support open enrollment logistics, including system setup, employee communications, and reconciliation.
Assist with vendor coordination by resolving service issues, escalating concerns, and tracking follow-ups.
Support benefits administration for new acquisitions, including employee setup and eligibility coordination.
Reviewing and approving benefit enrollments and changes
Managing eligibility file feeds
Reconciling 401(k) and HSA contributions
Assisting with distributions, rollovers, and plan transactions
Resolving billing discrepancies and claims issues
Coordinating evidence of insurability (EOI) processing
Distribute required employee notices and support compliance-related communications.
Administer leave of absence programs, including: FMLA tracking and documentation State leave programs Return-to-work coordination Benefits continuation during leave
Maintain accurate leave records and ensure timely employee communication.
Partner with the HR Operations team to ensure accurate employee status updates and benefit deductions.
Support documentation tracking related to ADA accommodations and interactive process coordination.
Assist with market data collection and reporting as needed.
Support annual merit increase processes, including data preparation, communication, and tracking.
Ensure compensation data is accurately maintained and aligned with established guidelines.
Under supervision, maintain and distribute pay schedules for each metro area.
Support compliance with federal and state regulations (e.g., ACA, ERISA, COBRA, FMLA, ADA) by: Preparing documentation Assisting with audits Maintaining accurate records
Generate reports related to benefits, leave, and compensation data.
Ensure documentation is organized and audit-ready.
Serve as the primary point of contact for employees’ questions related to benefits, leave, and compensation.
Provide clear and timely communication regarding programs, processes, and updates.
Support the distribution of total rewards communications and materials.
Administer the Paylocity Rewards module and related recognition initiatives.
Communicate program goals, success stories, and recognition outcomes across the organization.
Partner with HR Business Partners to ensure recognition is consistent, meaningful, and aligned with company values.