TOOL AND EQUIPMENT ADMINISTRATIVE ASSISTANT - CONTRACT TO HIRE

J.H Kelly • Longview, WA

124d • $20 - $25

About The Position

At JH Kelly, we're hiring a Tool and Equipment Administrative Assistant to join our Longview team. This is a contract-to-hire role with the potential to become a permanent position. This isn't just about paperwork—it's for a tech-savvy, team-oriented problem-solver who can update processes with efficient technical solutions, bring fresh ideas, and support our tool and equipment department. If you have an accounting background, enjoy collaborating, and want to grow with a dynamic company, this is your opportunity to shine.

Requirements

• 1-3 years in an administrative support role, preferably with some exposure to tool and equipment management or related projects.
• Accounting background a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience with business or inventory management software (e.g., Vista, Remarcable) preferred.
• Strong organizational skills, attention to detail, and multitasking ability.
• Technical aptitude to enhance processes.
• High school diploma or GED required.

Nice To Haves

• Certification in business administration or supply chain management preferred.
• Familiarity with tools and equipment in industrial or construction settings.

Responsibilities

• Maintain accurate records of tool and equipment transactions (e.g., purchases, transfers, disposals) using enterprise systems like Vista and Remarcable.
• Ensure invoices, packing slips, and warranties are filed and archived correctly.
• Coordinate billing for lost or damaged tools, ensuring timely invoicing, and forward equipment rental billing to accounting.
• Update and streamline documentation processes using technical tools to boost efficiency.
• Provide assistance with scheduling meetings, managing correspondence, and organizing files for the tool and equipment department.
• Assist in developing and implementing administrative procedures, leveraging technical solutions to enhance operations.
• Facilitate equipment transfers between departments or project sites, updating inventory records and optimizing logistics.
• Order office supplies and consumables, track expenses, and support miscellaneous tasks or projects as assigned.
• Work closely with the current team to bring new ideas, focusing on process improvements with technical expertise.
• Build positive relationships with shop and field craft personnel, customer representatives, vendors, suppliers, subcontractors, safety, CAD/BIM, accounting, IT, and project teams.
• Contribute to a collaborative environment, supporting team goals without imposing, and solving problems as they arise.

Benefits

• Contract-to-hire role with potential for permanent position.
• Family-oriented team environment.
• Opportunity for career growth in a dynamic, award-winning company.

What This Job Offers

• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: High school or GED