TJJD - Administrative Assistant II - (GNS) - 46895

Texas Juvenile Justice Department • Gainesville, TX

408d • $38,496 - $65,232 • Onsite

About The Position

The Administrative Assistant II position at the Texas Juvenile Justice Department involves providing routine administrative support and technical program assistance. The role includes preparing and disseminating information, maintaining records, entering and verifying data, and offering administrative support to management and staff. The position requires frequent interaction with internal and external stakeholders and may involve training others. The work is performed under moderate supervision with some latitude for independent judgment.

Requirements

• Experience in administrative support, secretarial, clerical, or general office work relevant to the assignment.
• Ability to communicate effectively, orally and in writing.
• Knowledge of business English, spelling, and punctuation.
• Skill in the use of a personal computer and standard office equipment.

Nice To Haves

• Experience with records management rules and regulations.
• Ability to work effectively under pressure and in stressful conditions.

Responsibilities

• Prepare and disseminate information concerning agency programs, services, and procedures.
• Prepare, edit, and distribute correspondence, documents, forms, reports, publications, brochures, and studies.
• Perform general office duties such as processing incoming/outgoing mail and maintaining supplies.
• Maintain and retrieve files; conduct data searches to retrieve data.
• Enter and maintain data in databases and maintain various tracking and records management systems.
• Coordinate travel arrangements and prepare travel documents.
• Respond to inquiries and requests for information/records; provide general interpretation of rules and procedures.
• Assist with answering and routing incoming phone calls and greeting visitors.
• Assist in compiling and entering data for spreadsheets, charts, and reports.
• Assist in scheduling and providing support for meetings, conferences, and seminars.

Benefits

• Retirement plan
• Paid group health life insurance for employee
• Paid holidays
• Paid vacation leave
• Paid sick leave
• Longevity pay
• Educational assistance program
• Employee assistance program
• Optional add-on benefits including dental and vision insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: No Education Listed