Timekeeping & Payroll Specialist

Gemma Power Systems • Glastonbury, CT

98d

About The Position

We are seeking a detail-oriented and proactive Timekeeping & Payroll Specialist to join Gemma’s payroll team at our home office! This role is primarily responsible for managing & optimizing employee timekeeping processes to ensure accurate & timely recording of labor hours, while also supporting payroll operations. You will play a critical role in providing reliable labor data for project management, as well as ensuring payroll accuracy, compliance with wage & hour laws, and alignment with company policies. The ideal candidate will have strong technical knowledge of timekeeping and payroll systems (e.g., ADP), excellent problem-solving skills, and the ability to support both staff & project field operations effectively.

Requirements

• Bachelor's degree in Business Administration, Human Resources, Finance, or a related field (or equivalent relevant experience).
• Proven experience in timekeeping, payroll administration, or a related role, preferably with a strong focus on ADP timekeeping systems.
• Solid understanding of wage & hour laws, including FLSA and state-specific labor regulations.
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Strong analytical & problem-solving abilities, with an aptitude for identifying areas of improvement within timekeeping systems.
• Effective communication skills to liaise with employees, managers, and cross-functional teams.
• Proficiency in Microsoft Office Suite, particularly Excel, for reporting and data analysis.

Responsibilities

• Manage & maintain the timekeeping system to ensure accurate time recording, approvals, and compliance with wage & hour laws.
• Oversee & facilitate the time approval process for employees & managers, providing training & assistance as needed to ensure timely & accurate approvals.
• Working closely with project managers & departments leads to ensure proper categorization of hours worked and cost code allocations.
• Conduct regular audits of time records for accuracy & compliance, promptly addressing any discrepancies or errors.
• Generate & distribute reports on timekeeping data, highlighting trends, issues, and opportunities for process improvements.
• Collaborate with HR & Payroll teams to ensure that timekeeping records align with payroll requirements & deadlines.
• Serve as the primary point of contact for employees & managers regarding timekeeping questions, system troubleshooting, and policy clarifications.
• Assist in processing weekly payrolls, ensuring accuracy of calculations and compliance with federal, state, and local wage regulations.
• Process wage garnishments, child support orders, and other mandated deductions.
• Support per diem paperwork, transfers, and mobilization documentation.
• Conduct payroll-related compliance audits (SIT, SUI, Workers’ Compensation, state registrations, etc.), ensuring all registrations are current & accurate.
• Maintain up-to-date knowledge of payroll & timekeeping system functionalities, wage & hour regulations, and best practices, recommending improvements as appropriate.

Benefits

• Advancement and Growth Opportunities
• Paid Time Off
• Comprehensive Nationwide Health and Welfare Benefits
• Company Sponsored Events
• Financial Planning and Savings Resources
• 401k Retirement Savings Plan
• Paid Holidays
• Work Life Balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees