Timekeeper

New York City, NY • Manhattan, NY

113d

About The Position

The position is for a Clerical Associate under the supervision of NYC rules and regulations. Responsibilities include monitoring weekly timesheets in CityTime, creating, submitting, and approving final timesheets and leave requests for employees who are out on leave or separating from City services. The role also involves monitoring leave balances in the Payroll Management System (PMS) and CityTime, reviewing daily PMS reports for accuracy, and advising payroll on the approval status of pending pay details. Additionally, the associate will review Citywide Human Resources Management System (CHRMS) reports daily, make necessary data corrections in PMS/CityTime, prepare manual leave adjustments, and handle supplementary payroll requests when required. The position requires filing all timekeeping records, reviewing checks on hold due to non-approved final timesheets, assisting employees with timekeeping inquiries, and participating in special projects as assigned.

Requirements

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization
• One year of satisfactory clerical experience
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Nice To Haves

• PMS, CityTime, timekeeping and/or payroll experience necessary
• Detail-oriented with excellent analytical, math, communication, and organizational skills
• Knowledge of software such as Microsoft Word, Excel, Outlook, and Access is necessary.

Responsibilities

• Monitor weekly timesheets in CityTime (CT)
• Create, submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services
• Monitor leave balances in the Payroll Management System (PMS) and CityTime (CT)
• Review daily PMS reports for accuracy
• Review pending pay details on the 161 report and advise payroll on the approval status
• Review Citywide Human Resources Management System (CHRMS) Reports daily
• Make the necessary data corrections in PMS/CityTime
• Prepare manual leave adjustments in CT
• Prepare documents to request supplementary payroll (when required)
• Approve leave request requiring documentation in CityTime for active employees
• Enter late submitted paperwork into CityTime for employees
• File all timekeeping records including but not limited to all medical documentation, jury duty, civil service exam, etc.
• Review checks that were placed on hold due to non-approved final CT timesheets
• Review timesheets not approved by their assigned divisions
• Assist employees with timekeeping inquiries
• Assist with special projects as assigned.

Benefits

• Public Service Loan Forgiveness eligibility
• Potential for residency requirement flexibility for long-term City employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees