Time & Expense Supervisor

Aston Carter•Franklin Park, IL

3d•$40 - $48•Hybrid

About The Position

The Time & Expense Supervisor is responsible for overseeing the administration of global Travel and Entertainment programs. This role involves creating process efficiencies and supporting management with ad hoc requests and reporting. The position requires a subject matter expert to monitor and enforce global travel and expense policies, ensuring compliance with both internal and external regulations and best practices.

Requirements

4+ years of Accounts Payable and Concur experience.
Experience with Concur administrative functions in a fast-paced global environment.
Ability to manage multiple tasks with strict deadlines.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office applications, with advanced Excel skills.
Strong attention to detail and ability to thrive in a fast-paced environment.
Strategic experience in T&E systems and processes.
Experience with credit card processing and travel companies.

Responsibilities

Serve as the primary expert for Travel and Entertainment (T&E) policies and procedures.
Maintain relationships with T&E providers, including corporate credit cards and travel programs.
Collaborate with Procurement to ensure compliance with contractual guidelines.
Troubleshoot and support process improvements with T&E providers.
Conduct vendor performance reviews and ensure quality standards.
Support and assist in audit requests, including SOX and EY audits.
Review and approve expense reports, enforcing corporate travel policies.
Develop key operational and performance metrics for reporting to FP&A and Sr. Executive team.
Lead financial oversight of T&E spending through strategic report development.
Manage and monitor KPIs for tracking T&E operations performance.
Build analytics for T&E spending and lead process improvements.
Work with internal teams for financial reporting and ensure the Business Expense Policy is up to date.
Oversee the Connect Pages for updates and compliance.
Develop training programs for travel and expense processes and lead training efforts for employees.
Research and propose new procedures to enhance the T&E process.
Ensure compliance and timely reporting of expense reports.
Manage strong internal control environment and compliance with SOX controls.
Oversee out-of-pocket spending and enforce Corporate Credit Card policy.
Conduct detailed analysis of Concur reports to monitor exceptions and infractions.
Fulfill audit requests from internal and external sources.
Perform reviews of expense reports and provide necessary approvals or rejections.