The Carter Center: Administrative Assistant, Major Gifts, Development

Emory University • Atlanta, GA

66d • Remote

About The Position

The Administrative Assistant (AA) organizes the development and implementation of a robust Major Gifts Program under the umbrella of Development, which stewards donors and prospects with the capacity to give $25,000 or more to The Carter Center. Reporting to the Senior Associate Director, Lead of Major Gifts, the incumbent works with four Senior Associate Directors of the Major Gifts team and serves as contact for other departments. The Administrative Assistant responds to special requests from donors, distributes informational materials, and plans and orchestrates donor appreciation and cultivation events in conjunction with Major Gifts officers and Program Directors. They are responsible for developing and managing the flow of general correspondence; producing donor letters for gift acknowledgement and ongoing cultivation; handling logistics for meetings, conferences, and travel; maintaining the donor database to ensure accurate, current donor information; generating reports; processing donor pledges; maintaining unit budget and processing vendor payments and reimbursements.

Requirements

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

Nice To Haves

• Knowledge of various computer software applications, and an ability to draft and edit correspondence.
• Knowledge of fundraising, marketing, and/or event coordination preferred.
• Knowledge of Raiser's Edge or similar fundraising or CRM system is desired, and ability to learn Raiser's Edge is required.
• Ability to perform a wide variety of administrative, analytical, and technical duties with minimal supervision and in a fast-paced work environment.
• Strong interpersonal skills; solid writing, editing, and proofreading skills.
• Ability to multi-task and manage assignments with a high degree of accuracy, detail, and accountability; ability to adapt to changing priorities and demands and learn and integrate new work methods, skills, and technologies.

Responsibilities

• Provides administrative support for one or more of the following: general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

What This Job Offers

• Industry: Educational Services
• Education Level: Bachelor's degree