TH Staff Assistant II - Central Throughput Office Leadership Support - Includes

Stony Brook University • Stony Brook, NY

405d • $50,218 - $65,824

About The Position

The TH Staff Assistant II at Stony Brook Medicine provides essential administrative and executive support within the Centralized Throughput Office. This role requires strong communication and organizational skills, as well as the ability to interact effectively with all levels of management throughout the hospital. The position is crucial for maintaining operational efficiency and supporting leadership in various administrative functions.

Requirements

• Associate's degree.
• At least 2 years of relevant experience in an administrative capacity.
• Proficiency in Microsoft Office Suite.
• Ability to work independently with excellent time management and communication skills.
• Experience in focusing on details, accuracy, multi-tasking, and follow-through.
• Ability to effectively interact and communicate with all Department Heads/Supervisors on a house-wide basis.

Nice To Haves

• Bachelor's degree.
• Computer skills including Peoplesoft, Kronos, Cerner.
• Past experience in a hospital or healthcare setting.
• Knowledge and experience in performance improvement methodologies.

Responsibilities

• Maintains a courteous and helpful approach when dealing with visitors and staff.
• Demonstrates a high degree of understanding of others even during stressful situations; resolves conflicts and problem solves with empathy.
• Processes incoming and outgoing communications effectively and timely.
• Develops and maintains office and filing systems for easy access to necessary information.
• Keeps information for budget preparation, programmatic reporting, and financial analysis accurate and readily available.
• Processes purchase requests, travel reimbursements, journal and budget transfers, and work requests in a timely manner.
• Records and types meeting minutes and distributes them as requested by the Associate Director and Nurse Manager(s).
• Coordinates administrative support functions for the 24-hour daily operation of assigned units.
• Organizes systems to establish defined standards for non-nursing functions in patient care areas and monitors adherence to these standards.
• Conducts environmental rounds, assesses environmental problems, resolves issues, and follows up.
• Assures compliance with hospital environmental policies and standards as well as regulatory and accrediting agency standards.
• Serves as Volunteer Program Coordinator for assigned areas.
• Ensures timely completion of schedules, timesheets, audits, and data entry.
• Performs all other duties as assigned.

Benefits

• Generous leave policies
• Health plans
• State pension
• Location pay for certain positions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree