Terminal Clerk

Quantix SCS LLC • LA

82d

About The Position

The Terminal Clerk provides administrative and operational support to ensure the smooth daily functioning of terminal operations. This role is responsible for maintaining accurate records, assisting with driver paperwork, coordinating with dispatch, and supporting the Terminal Manager in scheduling, compliance tracking, and customer service. The ideal candidate is detail-oriented, organized, and able to work in a fast-paced environment while ensuring tasks are completed accurately and on time.

Requirements

• 1–2 years of administrative or terminal operations experience preferred.
• Strong attention to detail, organization, and time management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with TMS or fleet software is a plus.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and support multiple team members.
• Reliable, dependable, and comfortable working in a transportation or industrial environment.

Responsibilities

• Process and file driver paperwork, including trip reports, logs, receipts, and maintenance documents.
• Enter and update data in terminal and transportation systems to ensure accurate recordkeeping.
• Assist with scheduling appointments, meetings, and trailer movements.
• Maintain and organize physical and electronic files for compliance, equipment, and personnel.
• Communicate with drivers regarding daily assignments, paperwork needs, and schedule updates.
• Support dispatch operations by tracking loads, trailer availability, and daily activity.
• Serve as a point of contact for driver inquiries and assist with onboarding documentation and orientation materials.
• Assist with compiling reports related to DOT compliance, equipment status, and terminal activity.
• Monitor deadlines for log submissions, vehicle inspections, and regulatory documentation.
• Ensure adherence to safety protocols and flag incomplete or missing documentation for follow-up.
• Maintain office supplies, safety forms, and terminal paperwork inventory.
• Support the Terminal Manager with general office duties and special projects as assigned.
• Help coordinate vendor deliveries, supply orders, and internal communications.

What This Job Offers

• Number of Employees: 1,001-5,000 employees