Terminal Assistant

Kenan Advantage Group, Inc.•West Sacramento, CA

54d•$19 - $23•Onsite

About The Position

KAG is North America's largest tank truck transporter and logistics provider, delivering energy commodities, specialty products, merchant gases and food products across the United States, Canada and Mexico. At KAG, it's our people who make it possible to achieve our company goal as One Team Driven to Make a Difference! With expert knowledge, supportive leadership and most importantly, a strong belief in our company culture, our KAG team exemplifies the passion, pride and entrepreneurial spirit of KAG to help us reach our goal every day. We want you to have a career with the rewarding professional and community experiences you desire, in a place that feels like home. If you are seeking an opportunity to join a talented team of dedicated professionals in a company that keeps North America moving, we invite you to apply! The Terminal Assistant supports day-to-day terminal operations by managing administrative tasks related to payroll, billing, and driver documentation. This role ensures accuracy, compliance, and timely processing of critical information across multiple locations.

Requirements

High school diploma or equivalent.
2 years of transportation or administrative experience.
Basic knowledge of Microsoft Office and familiarity with payroll/billing systems.

Responsibilities

Manage employee timesheets for accuracy using Omnitracs (elog/edit elog reports/payroll exception sheets).
Resolve payroll discrepancies and respond to employee inquiries via email and phone.
Issue manual checks upon termination and prepare separation paperwork.
Track and maintain employee PTO balances for administrative and technical staff.
Ensure payroll compliance with labor laws and company policies.
Run payroll reports via Paycom for audits and internal reviews.
Review, compile and verify billing details in TMW and OCscreen against original paperwork for accuracy.
Scan and upload billing documents into the Imaging system promptly.
Research and retrieve required paperwork for end-of-month billing requests.
Respond to billing and paperwork inquiries from internal and external stakeholders.
Monitor and track loads requiring cancellation to ensure no unbillable loads remain open.
Organize and file billing paperwork chronologically for accurate recordkeeping.
All other duties as assigned.