Tenant Coordinator - Los Angeles

Hudson Pacific Properties • Los Angeles, CA

15d • $25 - $32 • Onsite

About The Position

At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon). We are seeking a Tenant Coordinator to serve as a key point of contact for tenants, vendors, and visitors, and manage many aspects of day-to-day office operations. From responding to tenant requests to handling building access, this role requires a customer-focused team player who can keep many important details organized in a fast-paced, dynamic environment.

Requirements

• Interest or experience in real estate.
• 2+ years of administrative experience in a corporate environment.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent communication and interpersonal skills.
• Ability to multitask with a customer-focused approach.
• Availability to work onsite Monday-Friday 8:30am-5:30pm.

Nice To Haves

• Bachelor’s Degree preferred.

Responsibilities

• Provide customer service and hospitality to tenants, vendors, and visitors, including coordinating building access.
• Build rapport and relationships with tenants, including greeting them as they arrive and promptly responding to tenant requests.
• Keep information accurate for buildings, leases, contacts, and emergency procedures.
• Prepare and distribute tenant memos and welcome packages.
• Process invoices and purchase orders in Yardi system, including tracking, coding, and comparing them with the budget.
• Track and upload Certificates of Insurance, including requesting them and following up on any issues with the tenant or vendor non-compliance.
• Manage Angus work orders for correct assignment and prompt completion to meet company metrics, and coordinate with building operations to resolve tenant requests efficiently.
• Handle key aspects of office operations, including administering the signage program, ordering office supplies, and processing mail and tenant billings.
• Miscellaneous projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level