Temporary Travel PA / Lifestyle Concierge (US Trip Support)

Oplu•New York, NY

18d

About The Position

We are recruiting a highly capable Temporary Travel PA / Lifestyle Concierge to support an Ultra-High-Net-Worth Principal during an upcoming two-week trip in the United States, with the strong potential to extend for the right individual. This is a fast-paced, high-trust role requiring exceptional judgement, operational sharpness, and total discretion. You will work as part of a wider Private Office support team, coordinating closely with the Principal’s EA, PAs and wider support staff, ensuring seamless execution throughout the trip. The successful candidate will be intelligent, calm under pressure, and highly resourceful, with the ability to handle last-minute changes, protect confidentiality, and deliver rapid solutions in premium environments. This is not a corporate PA role. It is a true travel and lifestyle assignment requiring flexibility and a proactive 24/7 mindset.

Requirements

Proven experience as a Private PA / Travel PA / Lifestyle PA / Concierge supporting UHNW individuals
Excellent Excel and admin capability (trackers, guest lists, logs, schedules)
Exceptionally discreet with strong confidentiality standards
High emotional intelligence and social awareness
Naturally service-led with strong lifestyle judgement
Security-minded with excellent common sense around privacy, access, and information management
Calm, adaptable, and highly organised in fast-moving environments
Fluent English (additional languages advantageous)
Flexible and fully available throughout the assignment
Calm, polished and highly capable
Smart and operationally sharp
Trusted, discreet, and emotionally intelligent
Proactive, responsive and solutions-led
Comfortable operating in luxury and high-expectation environments
Confident working as part of a wider Private Office team

Responsibilities

Support the day-to-day execution of travel plans across multiple locations
Coordinate schedule flow, movements, transport, and reservations
Stay ahead of time-critical changes and respond quickly to shifting priorities
Liaise with hotels/residences, drivers, venues and service partners
Coordinate lifestyle requirements and social diary support
Support guest logistics and social arrangements with absolute discretion
Communicate professionally and efficiently with relevant stakeholders
Handle last-minute requests calmly and effectively
Maintain accurate trackers (itinerary, guest lists, contact lists, budgets/cost logs)
Keep documents and details structured, secure, and consistently updated
Provide concise daily updates to the right-hand / senior lead as required
Operate with a privacy-first mindset at all times
Safeguard location information, communications, and sensitive personal data
Work in alignment with protocols and trusted teams as required
Work seamlessly with EA/PA support team
Ensure clear communication, handovers and alignment throughout the trip
Maintain professionalism and consistency across all moving parts