Temporary Secretary Level II
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About The Position
Secretary II Scope Level II Secretaries shall provide services and support to division-level organizations or secondary support to a division level secretary. * Performing general office tasks, such as keeping simple records, filing electronic and paper copy records and reports, generating reports and presentations, performing photocopying and collating documents, letters, and other office materials. * Providing real-time scheduling support by coordinating and/or establishing office and virtual meetings, booking appointments, and preventing conflicts, assembling established background materials, as well as ensuring equipment is available and operational prior to events. As directed may attend meetings and record and report on proceedings. * Scheduling and setting up conference rooms and/or offices for DOE Headquarters (HQ) teams and visitors as directed. * Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations, as well as processing authorizations and vouchers. * Screening calls, visitors, and incoming correspondence and respond to requests for information concerning office procedures. * Preparing routine non-technical and complex correspondence and assisting in the preparation of various management reports and documents. * Reviewing outgoing material and correspondence for internal consistency and conformance with agency procedures, interfacing with technical staff to bring activities to closure. * Coordinating information to facilitate completion of tasks and prepare presentation material. * Performing data entry to enter, retrieve, change, and present text, tabulations, or statistical data. * Submitting requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly. * Supporting DOE Hanford's (ORP and RL) emergency management requirements for 2420, 2430 and 2440 Stevens Center Place by serving in a Staging Area Manager and/or Personnel Accountability Aide role. Duties as follows per DOE procedure DOE-PRO-SES-50465.
