Temporary Operations Clerk

Ropes & Gray•New York, NY

2d•Hybrid

About The Position

Assist the Operations department with day-to-day mailroom operations, duties required in maintaining central supply operations (including inventory control and receiving and maintaining stock supply items), Conference Services meeting setups, and responding to facilities and maintenance situations.

Requirements

Minimum GED or High School Diploma
Maintains a professional demeanor and confidentiality in all client and firm matters
Ability to follow up and follow through.
Ability to be flexible and maintain a professional manner in all situations.
Ability to organize and prioritize numerous tasks and projects from conception, execution, and completion
Ability to work both independently or under specific direction
Customer service focused and solution oriented with internal and external clients.
Working knowledge of the Microsoft Office Suite
Must have excellent command of English (both written and oral)
Excellent communication skills including ability to work in a collaborative team environment and communicate professionally and courteously in person, by email and by telephone.
Reliable and punctual
Ability to work effectively in a multi-office environment.
Ability to use common tools as necessary
Typing speed of at least 40 words per minute.
Normal office environment and schedule. Flexibility in reporting hours, available for unscheduled overtime.
Ability to lift at least 45lbs, use ladders, stand or walk for long periods of time, and to move freely within the workplace.
Ability to focus on a computer for long period of time.
This position requires manual labor for more than 25% of work hours, including frequent lifting, sorting, and transporting of mail and packages.

Responsibilities

Sorts and distributes incoming mail from USPS and other couriers
Scans and delivers packages checked in through the PS-Ship system
Collects outgoing mail, affixes postage, and prepares it for deliveries including but not limited to outside hand deliveries
Assists personnel with special requests including labeling and stuffing envelopes for mass mailings, moving documents and removing empty boxes
Helps with office/desk moves and preparation of spaces for new hires, visitors, and terminations
Uses the AMAG security system, helping with printing and deactivating cards and ensuring card database integrity by accurately entering information.
Keeps a close eye on facilities requests that come in through the work order system, taking tickets and communicating back to requestor promptly. Helps fulfill requests in other team member’s queues when they are out of the office.
Provides Conference Center assistance, including setup and takedown, as needed.
Monitors and maintains supplies stocked in Resource Rooms and Visitor Offices.
Takes on Facilities tasks as needed in an effort to maintain high levels of department standards, outstanding customer service, and office efficiency including but not limited to hanging art, painting, trash removal, cleaning, light bulb replacement and office reconfiguration
Supports Conference Services needs in arranging furniture for meetings and events
Other duties as assigned