Temporary Office Assistant - Front Gate (Vernal, UT)

Simplot•Vernal, UT

8d•Onsite

About The Position

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. SummaryThis job performs routine but varied clerical duties in accordance with standard procedures. This position will sit at the front gate of the mine and greet visitors, route deliveries and contractors, ensure that visitors follow appropriate log-in procedures, according to MSHA safety and security guidelines.

Requirements

High school diploma or general education degree (GED)
2+ years related office experience preferred
Microsoft Office: Knowledge of and ability to use the features and functions in Microsoft Office Products.
Ability to work well alone and with others in a team oriented environment; must have the ability to interface effectively with others so that information is professionally communicated; excellent written communication skills
Good presentation skills and the ability to train others
Ability to maintain confidentiality; uses time effectively; attention to detail; well organized with ability to prioritize and be flexible
Excellent customer service skills; establishes and maintains trust, and respectful relationships with customers
Valid UT driver’s license, or ability to get one

Responsibilities

Answer phones, take messages, route calls courteously and professionally
Conduct MSHA training, vendor and contractor hazard training and other training, as assigned
Compile safety department and site-wide communications, information and other print and graphic material
Enter training and related data into various database software programs; create timely reports, file and maintain records
Understand and follow MSHA and Simplot record retention policies and procedures
Create, file, distribute, and maintain training material, including MSHA New Miner and Annual Refresher training materials
Assists with bulk mailings, event planning and implementation, and other duties as assigned
Monitor and enforce the Land Use Permits and ensure that employee’s comply with federal, state, and local regulations
Monitor attendance and completion of safety meeting tests and file
Follow up on check requests, send income checks for deposit & other invoice processing coding
Other administrative duties as assigned
Prompt and regular attendance and safe work performance – hours are 7:15 AM – 3:15 PM.
Infrequent travel and training may be required
Understand and comply with all company policies and procedures and government regulations