Temporary Executive Development Administrator, Major Gifts

Lucile Packard Foundation for Children's Health•Palo Alto, CA

9d•$46 - $50•Hybrid

About The Position

In this role, you will provide high level administrative and operational support to the Vice President of Major Gifts, ensuring strong coordination across executive schedules, field team priorities, and departmental projects in a fast-paced environment. You will manage complex and frequently changing calendars, meetings, and communications while supporting day-to-day workflows and operational needs. You will also support key content and initiatives, including managing an executive portfolio of donors and maintaining team communication platforms and shared resources. Your ability to stay organized, adapt quickly, and manage multiple priorities at once will help keep the Major Gifts team aligned, responsive, and focused on advancing revenue growth and pipeline development in support of the Foundation’s mission. This is a temporary, full-time position lasting approximately six months, from April through October 2026. The role reports to the Associate Director, Major Gifts Program. The compensation range for this role is between $45.67-$50.48 per hour.

Requirements

Bachelor’s degree or 4-5 years of equivalent practical experience.
2+ years of administrative experience supporting senior-level executives.
Minimum 4-5 years of experience working in development or other related field within the non-profit sector - or equivalent combination of education and experience.
Proficient in Microsoft Suite and products, including Outlook, Teams, Word, Excel, PowerPoint, Planner, Forms, OneDrive, and SharePoint.

Nice To Haves

Experience in project management in a complex environment, preferably in healthcare or higher education.
Familiarity with or an eagerness to learn communication/publication software and content sharing platforms such as Adobe Acrobat Sign, Qwilr, InDesign, and Merlin.
Experience complying with HIPAA regulations.
Genuine interest in improving health and well-being for kids and families.

Responsibilities

Support the VP in all aspects of meeting preparation, ensuring they are informed, organized, and on time for internal meetings and external donor engagements.
Manage complex calendars and scheduling across Outlook, Teams, and other Microsoft products, balancing competing priorities with discretion and efficiency.
Plan and coordinate meetings with cross-functional teams and stakeholders while ensuring confidentiality and timely communication.
Create and prepare meeting materials such as agendas, briefing documents, and presentations including PowerPoint decks for meetings.
Perform a range of administrative duties including timely data entry of fundraiser contact reports into Raiser’s Edge, gift processing support of acknowledgement letters and gift transmittal forms for accurate allocation of philanthropic funds.
Reconcile the Major Gifts team card for monthly processing within budget.
Prepare for donor meetings including logistics, catering, parking and “know before you go” donor confirmation details and day of in-person support as needed.
Support production of briefings for faculty members, leadership, and donors related to events and speaking engagements.
Assist with scheduling faculty calls for donor visit preparation, Science Under the Stars event support, and foundation board Big Science Task Force.
Proactively manage qualification outreach for the Vice President suggesting engagement opportunities/next steps and participating in strategy development.
Complete cross-functional list reviews for the Vice President’s portfolio to manage appropriate levels of donor outreach.