Temporary Executive Assistant (Human Resources)

Community College Of Rhode Island • Warwick, RI

445d

About The Position

The Temporary Executive Assistant (Human Resources) at the Community College of Rhode Island plays a crucial role in supporting the Division of Institutional Equity, Human Resources, and Organizational Development. This position is responsible for managing front office operations, providing exceptional customer service, and assisting with various administrative tasks to ensure smooth daily operations within the department. The role requires a high level of confidentiality and professionalism, as well as the ability to communicate effectively with a diverse range of stakeholders.

Requirements

• Associate's Degree in Business, Accounting, Management, or a related field required.
• 8-10 years of experience in a similar position, preferably in an executive office environment.
• Strong interpersonal and communication skills are essential.
• Ability to maintain confidentiality of all transactions and communications.
• Proficiency in Microsoft Office Suite and electronic calendar scheduling.
• Ability to provide exemplary customer service and maintain a conducive office environment.
• Ability to record and transcribe minutes of meetings as needed.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Assist with the implementation and day-to-day office activities of the Division of Institutional Equity, Human Resources, and Organizational Development.
• Serve as the point person for front office operations and customer assistance.
• Provide administrative support, including processing general and confidential correspondence.
• Resolve operational office issues not requiring immediate management attention.
• Assist with search committees and serve as the primary contact for job applicants and finalists.
• Communicate sensitive decisions and expectations diplomatically to all constituents.
• Perform complex clerical tasks, including generating correspondence and reports, maintaining confidential records, and managing appointments.
• Work with department chairpersons, faculty, students, and external agencies on important projects.
• Maintain and update the HR website as directed by HR management.
• Assist with planning and conducting large-scale college-wide activities.
• Manage multiple calendars for the Division and schedule appointments, including WebEx Teams meetings.
• Process, review, and maintain invoices for payment and prepare requisitions according to college policies.
• Compose and proofread general correspondence and maintain a primary name badge list for employees.
• Train, schedule, and supervise student interns and part-time staff.

Benefits

• This position is temporary and does not include benefits.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED