Temporary Event Production Assistant

Los Angeles Philharmonic Association-posted 8 months ago
$23 - $25/Yr
Part-time • Entry Level
Los Angeles, CA
Performing Arts, Spectator Sports, and Related Industries
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The LA Philharmonic Philanthropy team is looking for an Event Production Assistant to support the Special Events team in planning our major fundraising Gala at Hollywood Bowl. The Event PA will work 15-25 hours per week and must be available to work additional hours the week leading up to the gala taking place on Saturday, June 7, 2025. This position is temporary through June 10, 2025.

  • Provide administrative and logistical support for large-scale events, including the two annual fundraising galas and other fundraising events.
  • Assist with all aspects of event production, such as securing credentials, managing vendor load-in/load-out, and maintaining organized, clean event spaces.
  • Coordinate with internal staff, vendors, suppliers, and contractors to ensure seamless execution of event plans.
  • Build agendas and participate in ongoing production meetings for gala productions.
  • Provide clear instructions to vendors and production staff to ensure deadlines are met.
  • Support Special Events staff in guest communications, including managing reservations, seating arrangements, and sending both digital and printed materials.
  • Maintain and update mailing lists for gala communications, including invitations and committee contacts.
  • Coordinate the timely production and distribution of print marketing collateral and event mailings.
  • Conduct outreach to donors and vendors via phone and email, ensuring smooth event execution and donor engagement.
  • Manage event-related supplies, including pickups and inventory tracking.
  • Embrace a proactive, 'no job is too small' attitude, assisting with any task needed to support the success of fundraising events and special projects.
  • Minimum of two years of experience in Event Production for large-scale programs.
  • Excellent interpersonal, written, and oral communications skills.
  • Exceptional and detail-oriented project management skills with the ability to multi-task and work within deadlines.
  • Ability to build collaborative working relationships with vendors, volunteers, donors, and internal teams exercising discretion and good judgment.
  • Strong computer skills including experience with Microsoft 365, Zoom, and Slack.
  • Fundraising experience with a background in the Arts is a plus.
  • Part-time position with a salary of $23-$25 per hour.
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