Temporary - Educational Opportunity Centers Program Administrative Support Associate

Fayetteville State University • Fayetteville, NC

80d

About The Position

The Administrative Support Associate will assist in coordinating office activities and will serve as the receptionist for the Educational Opportunity Centers Program. Additional responsibilities include typing letters, memorandum, requisitions, and reports; establishing and maintaining office files; typing minutes of meetings; greeting visitors and receiving telephone calls for the office; coordinating travel arrangements for staff to attend conferences and workshops and for students to attend field trips; scheduling and coordinating appointments for staff; completing requisitions for the office, educational and other supplies; receiving and distributing mail; reconciling the Educational Opportunity Centers budget via QuickBooks and the financial system of the university; completing budget reports monthly and performing other related duties as assigned.

Requirements

• High school diploma or equivalent.
• One year or more office support or similar work experience in an administrative capacity; preferably in an academic environment.
• Demonstrated level of professional customer service and interpersonal communication skills.
• Knowledge of principles and practices of basic office support and management.
• Intermediate level knowledge of Microsoft Word, Excel, PowerPoint, Access, and Outlook.
• Ability to train on and learn new computerized systems.
• Keen attention to detail, problem solving skills, and ability to maintain confidentiality while managing competing priorities.
• Ability to communicate and work alongside faculty, staff, students, vendors, and outside guests of the University in an effective and professional manner.

Responsibilities

• Assist in coordinating office activities.
• Serve as the receptionist for the Educational Opportunity Centers Program.
• Type letters, memorandum, requisitions, and reports.
• Establish and maintain office files.
• Type minutes of meetings.
• Greet visitors and receive telephone calls for the office.
• Coordinate travel arrangements for staff and students.
• Schedule and coordinate appointments for staff.
• Complete requisitions for office and educational supplies.
• Receive and distribute mail.
• Reconcile the Educational Opportunity Centers budget via QuickBooks.
• Complete budget reports monthly.
• Perform other related duties as assigned.

What This Job Offers

• Industry: Educational Services
• Education Level: High school or GED