BFT Temporary Department Coordinator

Mass General Brigham•Somerville, MA

40d•Onsite

About The Position

The MGH Institute of Health Professions, the graduate school for Mass General Brigham located in the Charlestown Navy Yard, sits at the intersection of higher ed and healthcare. Our mission — more critical than ever given the complexity of today’s healthcare systems — is conducted through our academic programs in two schools: School of Nursing and the School of Health and Rehabilitation Sciences, with many programs top-ranked by U.S. News & World Report. The Office of Strategic Communications operates on parallel tracks, keeping the Institute community and those outside it — including media — informed. Within the Institute community, we communicate information around campus events, gatherings, faculty thought leadership, and accomplishments of our students, faculty, and researchers through a mix of emails, social media, and feature stories that are posted on the homepage and in the MGH Institute Newsroom. Outside the Institute community, we are raising the name recognition of the MGH Institute by alerting media outlets and the community to innovative programs, initiatives, and faculty expertise.

Requirements

High School Diploma or equivalent required.
1-2 years office experience preferred
Strong written and verbal communication skills
Attention to detail
Proficiency in Office 365

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Execute purchase orders, submit requisitions and invoices, obtain quotes from vendors, submit change orders and monthly expense reports, obtain scopes of work, and set up new vendors in our financial management system (Workday).
Work with Finance on accruals and expense transfers (reclass)
Follow-up with various partners within Mass General Brigham to ensure transactions are in motion
Handle photography requests
Work with Smartsheet (project management system) to input story information, add announcements to intranet, send TV ad displays to Informational Technology department
Checking tracking service for media hits/mentions of MGH Institute
Monitoring departmental email account
Assist in categorizing photos in Photoshelter (photo database)
Craft monthly Employee Spotlight feature
Obtain research listings from faculty, then post on intranet
Organize assets (photos, videos, graphics) into labeled folders for easy access
Monitor competitor accounts and summarize their content themes
Research trending audio, hashtags, challenges, holidays, observances, and key dates relevant to higher ed/healthcare industry