Temporary Administrative Assistant (45792)

Claflin University • Orangeburg, SC

26d

About The Position

The Administrative Assistant will provide general support including, but not limited to scheduling and maintaining appointments and travel arrangements for all key staff members; managing both incoming and outgoing correspondence via email, fax, and postal services; and filing/recording other important data, such as meeting minutes, budget reports, and letters/memos for retrieval. The Administrative Assistant may be required to compose letters and memoranda concerning routine matters; type general correspondence, reports, etc.; and prepares e-requisitions. This position also requires excellent customer service in the areas of answering a multi-line phone system and directing students, staff, and visitors to appropriate locations for assistance. The Administrative Assistant may also be asked to create/design brochures, posters, bulletin boards, and other specialized materials for the purpose of promoting the University and its programs; and perform any other duties within the scope of this position.

Requirements

• An associate degree in Administrative Office Technology, Business or a related discipline is required.
• The successful candidate must be knowledgeable of office practices and procedures
• proficient in Microsoft Office, Excel, and database applications, along with use of the Internet as a research and communication tool is required.
• Candidate must possess an extensive knowledge of grammatical rules, spelling and language usage
• the ability to communicate effectively orally and in writing.
• The applicant must be able to work with minimum supervision, interpret policies and procedures, organize projects and assignments, and coordinate a variety of tasks.

Nice To Haves

• A bachelor's degree in a related disciplined is preferred.
• Previous experience (at least two three years) as a senior level administrative assistant is preferred.

Responsibilities

• scheduling and maintaining appointments and travel arrangements for all key staff members
• managing both incoming and outgoing correspondence via email, fax, and postal services
• filing/recording other important data, such as meeting minutes, budget reports, and letters/memos for retrieval
• compose letters and memoranda concerning routine matters
• type general correspondence, reports, etc.
• prepares e-requisitions
• answering a multi-line phone system and directing students, staff, and visitors to appropriate locations for assistance
• create/design brochures, posters, bulletin boards, and other specialized materials for the purpose of promoting the University and its programs
• perform any other duties within the scope of this position

What This Job Offers

• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 251-500 employees