Temporary Administrative Assistant - Scheinman Institute

Cornell University•City of Ithaca, NY

1d•$27 - $28•Hybrid

About The Position

Position is located in Ithaca, NY, within the ILR School on the campus of Cornell University. This is a temporary full-time, non-academic staff, benefits eligible opportunity with a six-month appointment. Department Background: The Scheinman Institute is the nation’s leading center for the study of workplace conflict resolution, engaging in a broad range of research, teaching, and outreach activities. More information about the ILR School can be obtained at our web site, http://www.ilr.cornell.edu and the Scheinman Institute https://www.ilr.cornell.edu/scheinman-institute. The Opportunity: The School of Industrial and Labor Relations at Cornell University has an immediate opening for a Temporary Administrative Assistant in the Scheinman Institute on Conflict Resolution in the Extension/Outreach Division. This temporary position will provide a wide variety of general administrative support for the Scheinman Institute on Conflict Resolution. This position is located in Ithaca, NY, within the ILR School on the campus of Cornell University, working hybrid campus to home schedule. Responsibilities: We are seeking candidates who appreciate and will take ownership in the following, and not limited to: General administrative support – maintain supply order, copy machine, water cooler Print materials, name tents, name badges, certificates Maintain reservations for faculty members Schedule students for mediations Prepare/create PowerPoint presentations Monitor Canvas sites for faculty courses/programs Coordinate conference logistics Maintain project timelines and track shipping materials Provide customer service support Prepare and send surveys Process invoices and fiscal transactions Process travel reimbursements Proof, copy edit, and format written materials The candidate needs to have established the following: work successfully as part of a team communicate professionally manage multiple tasks prioritize work on simultaneous projects work successfully under pressure with minimal supervision at a variety of tasks within a fast-paced, team-oriented, diverse office setting

Requirements

Associate’s degree and a minimum of two to four years of relevant experience in an office setting or equivalent combination of education and experience.
Ability to plan, organize and coordinate multiple projects, manage events and special assignments.
Proven ability to successfully manage and prioritize multiple tasks while working within a fast-paced, busy team environment.
Prior event and meeting planning and coordination experience.
Must possess the ability to work independently.
Demonstrated ability to exercise discretion, independent judgment and ability to maintain confidentiality.
Ability to interact tactfully with diverse groups of individuals.
Ability to take initiative and be a pro-active team member.
Must have outstanding organizational skills.
Excellent written and verbal communication skills including proofreading and editing skills, and experience taking meeting minutes.
Expertise in Microsoft products including Excel, Word, PowerPoint, and Outlook calendar.
Experience using online meeting platforms such as Zoom, or Microsoft Teams.
General database operating knowledge.
Available to work occasional evenings and weekends with prior notice.
Experience modeling values that support inclusion, belonging, and wellbeing.
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.
A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

Nice To Haves

Bachelor’s degree strongly preferred.
Minimum five years of experience in an office setting (preferably academic based).
Experience with Qualtrics survey software.
Working knowledge of document internet accessibility standards desirable.
Knowledge of Cornell University travel and reimbursement and payment request policy and systems.

Responsibilities

General administrative support – maintain supply order, copy machine, water cooler
Print materials, name tents, name badges, certificates
Maintain reservations for faculty members
Schedule students for mediations
Prepare/create PowerPoint presentations
Monitor Canvas sites for faculty courses/programs
Coordinate conference logistics
Maintain project timelines and track shipping materials
Provide customer service support
Prepare and send surveys
Process invoices and fiscal transactions
Process travel reimbursements
Proof, copy edit, and format written materials
work successfully as part of a team
communicate professionally
manage multiple tasks
prioritize work on simultaneous projects
work successfully under pressure with minimal supervision at a variety of tasks within a fast-paced, team-oriented, diverse office setting