Temporary Administrative Assistant - Arts, Culture, and Special Events

City of Goodyear, AZ • Goodyear, AZ

361d

About The Position

The temporary Administrative Assistant provides a high level of administrative support for the Arts & Culture Division. Performs a variety of clerical, secretarial, routine and non-routine administrative duties including maintaining office expenditures, answering telephones, processing mail, developing and maintaining various files, and ordering office supplies. Provides assistance with meetings, research, processing agreements, and correspondence with vendors. This position also manages projects, planning processes and provides information and assistance as requested. Although this position may share many of the same types of duties as a Staff Assistant, the Administrative Assistant level is distinguished by the performance of administrative support work that has greater variety, complexity, sensitivity, exposure, and autonomy.

Requirements

• Three years of clerical experience/providing administrative support to multiple staff.
• One year managing contracts.
• One year managing financials.
• One year of Microsoft Office experience.
• Minimum two years' experience in a related field.
• Valid Driver's License.

Nice To Haves

• Special event experience.

Responsibilities

• Plans, coordinates, and schedules meetings, and business travel arrangements.
• Performs a variety of administrative duties, such as planning and scheduling meetings, managing the calendars of assigned staff, taking and recording minutes at meetings, preparing meeting agendas, responding to requests for information, processing incoming and outgoing mail, drafting of letters and memoranda, maintaining a follow-up system, gathering information and data for department staff such as, coordinating departmental field trips and business travel, preparing monthly status reports, processing invoices, ordering supplies, reconciling monthly credit card statements, managing, updating, and tracking business contracts, budget monitoring.
• Serves on City teams as assigned by attending meetings, performing assigned tasks, and working in cooperation with other City employees for a common goal.
• Assists department with records management (may serve as Records Control Officer), report preparation, special projects and activities, CARs, presentations, operational and strategic plans, and customer requests for information.
• Assists management staff with follow up on work assignments within the department.
• Assists with the preparation of personnel actions including new hires, promotions, terminations, transfers, and coordinates the recruitment process with Human Resources.
• Performs general financial and accounting procedures for the division by reconciling staff's monthly procurement card purchases, initiating purchase requests within the purchasing system, and receipting goods and services within the purchasing system.
• Provides support to others within the department as necessary.

Benefits

• Employee development and career-building opportunities.
• Culture of innovation.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed