Temp AP Specialist (Part-Time)

Ufcu • Austin, TX

413d

About The Position

The Accounts Payable Specialist I is responsible for managing the accounts payable function for UFCU and its wholly-owned CUSOs. This role involves ensuring proper authorizations for payments, processing vendor payments, classifying expenses, reconciling vendor statements, and maintaining accurate vendor payment records. The position is part-time and requires attention to detail and adherence to company policies and accounting principles.

Requirements

• High School diploma or equivalent required.
• Bachelor's degree in Accounting or Finance preferred.
• Minimum two years of related Accounts Payable experience required or a degree with Financial Institution experience may be substituted.
• Expert in Microsoft Outlook, Excel, and Word.
• Experience with automated accounts payable systems, preferably with imaging and workflow processes.
• Experience using Microsoft Dynamics D365, Exflow, Certify, and Exflow Data Capture imaging preferred.
• Working knowledge of accrual basis accounting and familiarity with GAAP.

Nice To Haves

• Experience in a financial institution setting.
• Proficiency in Certify and Exflow Data Capture imaging.

Responsibilities

• Obtain proper authorizations for payments and W-9s from vendors.
• Pay vendors and classify expenses in the general ledger at the center level.
• Reconcile vendor statements and maintain vendor payment records.
• Reconcile and audit Corporate Visa Credit Card expense reports daily.
• Ensure accurate payments to corporate credit cards and maintain tracking of outstanding expense reports.
• Index invoices into the imaging system and route for approval daily.
• Maintain organized files of pending and paid invoices within the imaging system.
• Follow up on outstanding invoices for more than two weeks.
• Ensure authorization is properly documented prior to payment.
• Determine and document general ledger account classification for each invoice.
• Process payments authorized by 10:00 am on Wednesdays by specified payment method.
• Work with new vendor relationships to obtain W-9 and payment instructions.
• Reconcile any invoice discrepancies with vendors before their next statement cycle.
• Process recurring payments and validate against the schedule of recurring payments.
• Assist with the process of completing 1099 forms and handle vendor inquiries.

Benefits

• Flexible scheduling options for part-time work.
• Opportunity to work in a supportive and member-focused environment.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED