Technology Coordinator

Phillips Brooks School•Menlo Park, CA

2d•Onsite

About The Position

The Technology Coordinator plays a vital role in helping to maintain excellence at Phillips Brooks School (PBS). Through their work as the primary steward of data in Veracross, the school’s Student Information System (SIS), they help to ensure that the data is accurate, accessible, ready to be used, and consistent across the school. The Technology Coordinator will work closely with various constituencies and the Director of Operations to assess current data usage and identify opportunities to streamline and better integrate information management. This will also require working closely with various department heads and end users across the school to better understand needs and reporting requirements. This person will be responsible for ensuring data integrity within the school’s primary data systems, including Veracross, Ravenna, Classlink, and Google Workspace, and for providing reporting or education on report building to various constituencies. We are looking for someone with a desire to go above and beyond for our community members, to be part of a team, and who is excited about working with a variety of people, including parents and young children, as part of a Preschool-5th grade independent school community. PBS iseager to consider applications from members of groups traditionally underrepresented in technology and independent school communities. The Technology Coordinator position is an exempt, full-time, 12-month in-person position reporting to the Director of Operations. The start date is July 1, 2026.

Requirements

Unquestionable integrity and proven ability to treat sensitive information with the utmost discretion
Attention to detail
Growth mindset
Passionate about good data
Loves working with technology
Strong communication skills
Excellent record-keeping, organizational, and prioritization skills
Team player
Balances problem solving skills and a knowledge of when to get help
Excited by working with the variety of people, including students, found in a Preschool-5th grade independent school environment
Minimum of 3 years of experience in a similar role
Deep experience in working with and implementing new databases across an entire organization with various constituencies involved

Responsibilities

Help data owners maintain accurate data across systems, including Veracross, Classlink, and Google Workspace
Perform necessary data hygiene and maintain consistency of data across systems
Assist the Director of Operations with the evaluation of the managed service provider
Document and train end users in the use of the SIS and any office productivity software as it relates to the SIS program
Maintain the policies and procedures for data management at PBS
Ensure that the data validation checks are in place across systems
Provide reports to key administrators, departments, and the Board as needed
Seek opportunities for PBS to integrate systems
Manage key academic processes in Veracross including progress reports and parent/teacher conferences, and class lists/schedules
Serve as a resource to the Director of Operations when reviewing new systems
Present the impact of new systems or processes on PBS's data workflow to the relevant stakeholder(s)
Manage different hardware on campus, for example, 3D printer hardware and support educational uses (e.g. coordinating prints)
Manage help desk needs as assigned
Develop and execute support and training materials in consultation with the managed service provider and other members of the tech team
The position requires occasional weekend and/or evening work
Perform other support duties as requested by the Director of Operations