Technician: Transportation

Anne Arundel County Public Schools•Pasadena, MD

2d•Onsite

About The Position

Responsible for administrative functions in the Division of Transportation including administrative support, records management, and oversight and responsibility for all personnel and equipment qualifications, finance and accounting processes, and legal compliance records. Gathers, and maintains division's employee and equipment inspection documents. Works closely with MVA for bus inspection records and preventive maintenance. Liaison between MSDE, legal contacts, and insurance companies as it relates to equipment and accident related coordination. Processes invoices, purchasing documentation, budget and finance information for the division. Establishes and maintains record keeping systems to monitor employees', contract personnel, and equipment compliance with mandated requirements. Assists with office phone coverage.

Requirements

Associate's Degree in related field of education from a regionally accredited college or university required; Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Three (3) years recent secretarial/clerical office experience, purchasing, accounting or transportation field required; Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
Ability to communicate effectively both verbally and in written form with the general public, contractors, manufacturers, and Anne Arundel County Public Schools’ staff.
Ability to exercise tact and cooperation in dealing with Anne Arundel County Public Schools personnel, contractors, outside agencies, and the general public.
Ability to effectively present information and respond to questions from specialists, contractors, affiliated agencies, and the general public.
Demonstrated ability to effectively work and communicate with diverse populations.
Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred).
For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Responsibilities

Coordinates school bus accident response and administration.
Contacts police, schools and insurance carriers as accident investigation is proceeding.
Gathers police data, investigative data, and statements from drivers, maintains, reporting responsibility, and communicates with Staff.
Maintains data and oversight for Transportation Accident Review Board
Assists with daily office phone coverage.
Develops and maintains school bus inspection schedule.
Responsible for bus inspections and complete data maintenance on all inspection services.
Provides actual inspection services to include emergency escape devices, window conditions, electronic buzzers and latches, and view for vandalism and cleanliness.
Prepares material and data and acts as liaison to the Maryland Motor Vehicle Administration for all certification and registration activity for Agency and contractor-owned buses.
Coordinates and is responsible for preventive maintenance notifications and associated records for Agency and contractor-owned buses.
Processes Purchase orders for Departmental requirements, maintains office files/logs for the efficient processing and filing of purchase orders, requisitions and invoices; researches contract pricing terms.
Maintains detailed cost accounting records to include the finance, inventory, overhead, bus inspection, and expenditures utilizing mainframe accounting systems and spreadsheet applications.
Prepares financial reports, schedules, summaries or other correspondence relative to assigned.
Maintains confidential files to ensure that all CDL drivers and Cab drivers are compliant relative to pre-service and periodic and random drug testing.
Reviews DOT (Department of Transportation) physical reports received from physicians; verifying completeness; validate blood pressure readings and eye examination results, verify signatures of the driver and the physician; send correspondence as necessary to identify and ultimately correct records.
Acts as liaison with Investigations and Office of School Security regarding all criminal background checks as well as generation of monthly report of current driver/attendant roster.
Generates monthly list of new drivers supporting Maryland Motor Vehicle Administration’s (MVA) “MVA GO” system to immediately flag any changes that may occur on driving records.
Performs other related duties as assigned within the same classification or lower.