Technical Content Coordinator - Fully Remote

Aace International

6d • Remote

About The Position

The Technical Content Coordinator is a role that focuses on execution, providing operational and administrative support to AACE International's technical programs, with a primary emphasis on developing standards, recommended practices, and peer-reviewed technical papers. Reporting to the Director of Technical Guidance, this position enhances technical workflows by adding capacity, consistency, and follow-through through the coordination of documentation, schedules, and communication with volunteer committees and subject matter experts. The role also provides secondary support for the AACE International Conference & Expo, including the abstract and paper submission process, as well as technical seminars. This role is designed for a highly organized individual who takes direction well, manages details reliably, and ensures work moves forward smoothly through established processes.

Requirements

• Expert-level proficiency with various Microsoft Office applications (primarily Word, Excel, and Visio) is required.
• Clear, professional written communication skills.
• Strong organizational skills with attention to detail and follow-through.
• Ability and interest in learning new systems and applications.
• An analytical mindset with the ability to problem-solve.
• Ability to manage multiple tasks and deadlines simultaneously.
• One to three years of experience in an administrative, coordination, or project support role.
• Comfort working with volunteers, committees, and subject matter experts.

Nice To Haves

• Microsoft Office Specialist (MOS) certification preferred.
• Prior exposure to standards development, technical documentation, or professional education is a plus.
• Experience in an association, nonprofit, or professional society environment is preferred but not required.
• A bachelor's degree in a field emphasizing writing, organization, or project coordination is preferred.

Responsibilities

• Provide administrative and coordination support for the development of AACE standards, recommended practices, and technical papers.
• Maintain consistency, version control, and documentation across technical deliverables.
• Maintain organized records, files, and communications related to technical content development.
• Collaborate with internal staff to ensure smooth handoffs and clear communication.
• Track workflows, milestones, and documentation from concept through publication.
• Support efforts to reduce cycle time and bottlenecks in technical content development.
• Schedule and coordinate meetings, manage communications, prepare agendas, and record outcomes to ensure timely follow-up with volunteers.
• Keep committees on track with established timelines, requirements, and processes.
• Serve as trusted staff support to technical committees, subcommittees, and working groups.
• Respond to procedural questions and escalate substantive or political issues to the Director of Technical Guidance.
• Coordinate logistics and materials for technical education offerings, including the technical seminars and sessions for the Conference & Expo.
• Support instructors and subject matter experts with scheduling, documentation, and preparation.
• Assist with aligning technical education content, standards, and recommended practices under direction.
• Provide direct support to the Director of Technical Guidance, including task tracking and follow-through.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level