Team Leader - Medical Assistant

GoHealth Urgent Care - UCSF Health•Hartford, CT

About The Position

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business. As a team member at GoHealth Urgent Care, our goal is to help you create and accomplish your career goals. We encourage you to talk to your manager about growth opportunities, view our open positions regularly and apply to new roles. The Team Leader is responsible for providing guidance, instruction, direction and leadership to assigned centers and staff. The Team Leader will provide administrative support and coordinate daily staff activities to ensure efficient operation of GoHealth Urgent Care Centers. In a collaborative manner, the Team Leader will provide support to Medical Providers, Medical Assistants and patients through a variety of tasks related to patient care management, organization and communication. The Team Leader completes all activities accurately, with high quality and in a timely manner while living our vision and mission to provide “Unparalleled Experiences” and GO above and beyond for our customers, team members, partners and communities by ensuring that their experience is effortless, personal and connected. This role is also responsible for providing a variety of technical procedures and apply prescribed ionizing radiation for radiologic diagnosis for our GoHealth Urgent Care patients

Requirements

Graduate of an approved Radiologic Technology program required OR Graduate of an Accredited Medical Assisting Program preferred.
2+ years Radiology Technologist or Medical Assistant experience
One of the following certifications is required ( or must be obtained within 15 months of hire ): CCMA- Certified Clinical Medical Assistant (verified through NHA, National Health Career Association) CMA- Certified Medical Assistant (verified through AAMA, American Association of Medical Assistant) RMA- Registered Medical Assistant (verified through AMT, American Medical Technologists) NCMA- National Certified Medical Assistant (verified through NCCT, National Center for Competency Testing) NRCMA – Nationally Registered Certified Medical Assistant (verified through the National Association for Health Professionals)
CPOE certification for order entry is required within two weeks of start date and must be kept active in lieu of MA certification within the first 15 months of hire.
In lieu of an approved MA certification, we will also expect the following certifications at the time of hire: Graduate of an Accredited School of Nursing or LPN or RN EMT – Emergency Medical Technician (Verified through the National Registry of Emergency Medical Technicians) CNA – Certified Nursing Assistant Basic Life Support (BLS) required or must be obtained within 30 days of hire.
Knowledge of medical office management systems and procedures preferred.
Excellent time management skills and ability to multi-task and prioritize work.
Social perceptiveness and service oriented.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficiency in MS Office and patient management software preferred

Nice To Haves

Knowledge of medical office management systems and procedures preferred.
Proficiency in MS Office and patient management software preferred

Responsibilities

Support Team Members and Business Operations.
First level of approval for orders in Coupa for their locations for orders >$500; Final approver for orders <$499Ensure inventory counts are conducted monthly, review inventory data to ensure accuracy and submit with their approval to ROM.
Ensure payments are posted correctly to patients . Correct errors and report to updates that are needed based off of daily/weekly reviews.
Identify areas to improve workflow, work with team members on efficiency, customer service and overall experience for employees and patients.
Ensure centers are staffed to model in accordance with Northwell – GoHealth staffing model that is based on volume.
Implement new process or process changes within their region.
Identify team members that are in need of training to improve performance or enhance experience. Training may be provided directly by ROM, Team Lead, Ops Specialist or training team.
Conduct 1:1 meetings with team members to ensure the team is supported, identify growth opportunities and provide both constructive and positive feedback.
Conduct interviews for open positions in their region, ensure the candidate has the skills and aligns with GH culture.
On call during weekends and after hours; responsible for answering workflow and insurance questions, find coverage for call outs using on call schedules and be available to the front line for issues. Team members will call out to Team Leader, this role will be responsible for filling call outs.
Responsible for x-ray services. Under the direction of the clinical provider, perform x-ray services for patients by applying x-ray energy to assist in diagnosis or treatment of patients in all age groups from newborn to elderly. Ensure patients are positioned correctly on or in front of equipment and protected during use.
Patient Registration Conduct patient registration, which includes securing required paperwork and insurance documentation, and verification of insurance and patient eligibility. Process co-pays and schedule patient appointments for assigned center. Coordinate provider referrals to assigned Specialist. Answer patient questions regarding their care and keep them informed of their status.
Patient Preparation and Rooming. Inform technical staff of patient flow. Prepare patients for examination, which includes conducting interviews to verify patient information, record medical history; confirm purpose of visit; Perform preliminary physical test (blood pressure, weight, temperature, etc.) for vital signs and escalate critical cases to provider as needed. Conduct point of care testing as needed (i.e., flu, strep, urinalysis, ECG, HCG); and provide patient information to provider.
Stocking Responsible for stocking supplies and maintenance of exam rooms, front desk, and reception area; ensure providers have medical supplies needed Responsible for completing order sheets to maintain supply inventory levels; regularly check expiration dates on supplies.
Administrative Responsible for maintenance of medical records and scanning charts to patient files. Answer phone calls, collect and sort daily incoming and outgoing postal correspondence Ensure reception is well maintained. Conduct courtesy call-backs for patient follow-up on care. Perform opening and closing duties, which includes cashing out, end-of-day communication, and securing the building.
Follow operating instructions to perform and document daily controls and calibration of equipment; maintain Quality Assurance/Quality Control logs for equipment troubleshoot breakdowns, perform preventive maintenance, and submit repair tickets as needed.