Team Lead Quality Assurance

Vallen Distribution Inc.•Albany, OR

About The Position

Currently Shane serves as the critical link between maintenance operations, engineering, and the supply chain. This role supports the technical integrity of the MRO (Maintenance, Repair, and Operations) inventory, driving cost-saving inventory reduction initiatives, and helping to ensure 100% compliance with Process Safety Management (PSM) standards. The role combines deep technical research with hands-on logistics to support the stockroom team that ensures that the right parts are available, verified, and ready for execution.

Requirements

Bachelor’s degree in Business, Supply Chain, Finance, Operations, or a related field.
2-5 years of progressive experience in inventory management, supply chain planning, or demand planning, with demonstrated people leadership experience.
Strong understanding of private label, import supply chains, and multi-node inventory planning.
Experience collaborating with third-party logistics providers and transportation partners.
Proven ability to connect purchasing activity with inbound receipt forecasting and execution.
Strong analytical and problem-solving skills, with the ability to design solutions outside of standard systems.
Excellent leadership, communication, and cross-functional collaboration skills.
Proficiency with ERP and supply chain planning systems; advanced Excel and data analysis skills required.
ERP Expertise: Advanced proficiency in Oracle for historical billing research, parent asset tracking, and data mining.
Technical Literacy: Ability to read and interpret engineering drawings, manufacturer spec sheets, and PSM standards.
Inventory Logic: Understanding of MRO supply chain dynamics, including stock levels, turn rates, and obsolescence risk.
Communication: Strong interpersonal skills for interfacing with everyone from floor-level maintenance crews to Senior Leadership and external vendor reps.

Responsibilities

Inventory Optimization & Obsolescence Management
Strategic Reduction: Spearhead item reduction initiatives within the stockroom to optimize footprint and reduce carrying costs.
Technical Vetting: Research complex parts lists to determine the necessity, interchangeability, or obsolescence of components.
SME Collaboration: Act as the primary liaison between the stockroom and Subject Matter Experts (SMEs) to validate technical specifications before inventory removal.
Disposition & Logistics: Working with the Vallen team to support the physical removal, staging, and certified recycling of obsolete items, ensuring full accountability and accurate record-keeping.
Technical Sourcing & Procurement Support
Obscure Part Research: Conduct exhaustive online and manufacturer research to identify "unknown" or legacy assets, determining current manufacturer part numbers and sourcing options.
Vendor Liaison: Contact original equipment manufacturers (OEMs) to determine lead times, availability, and suitable modern replacements for legacy components when needed.
Quote-to-PO Management: Obtain and review technical quotes for accuracy; enter requisitions into Oracle and track Purchase Orders through the entire lifecycle.
Order Reconciliation: Proactively follow up with vendors and purchasing teams to resolve discrepancies and ensure the "Final Arrival" matches the "Original Request."
PSM Compliance & Quality Control (QA/QC)
Regulatory Alignment: Ensure all Shutdown and Turnaround (TAR) replacement items meet strict Process Safety Management (PSM) compliance standards.
Form, Fit, & Function Verification: Assist as needed to perform "double-check" inspections on received critical items to ensure they precisely match the form, function, and original part numbers required by engineering.
MOC Integration: Collaborate with Engineering and Planning when sourcing reveals errors in existing PSM documentation or Management of Change (MOC) files.
Tagging & Standards: Assist the Vallen Stockroom team to verify that all PSM-critical items are tagged and marked according to site-specific safety standards prior to being issued for work.
Shutdown (TAR) & Project Support
Kitting & Staging: Aid and assist as needed to support the organization of parts kits for major shutdowns, ensuring planners and requestors have possession of verified components.
Expedited Logistics: Utilize P-Cards and company vehicles for "critical path" parts runs to ensure project timelines remain on track.
Data Integrity: Maintain meticulous records of all orders in both Oracle and localized hardcopy formats to build a historical data library for future re-orders.

Benefits

Medical, Dental, and Vision Insurance
Medical, Dental, and Vision Insurance for Single, Employee + Spouse or Children, and Family Coverage
401(k) with discretionary company match of $0.50 on the $1.00 up to 6% of pay (U.S. positions only)
Employer-paid Basic Life Insurance for Employee, Spouse, and Dependents
Employer-paid Short-Term and Long-Term Disability Benefits and Parental Leave (and any leave required under federal, state, and local laws)
Health Care and Dependent Care Flexible Spending Accounts
Paid Time Off (Vacation and Sick Days): 80–160 hours of vacation time based on seniority, accrued monthly and prorated from date of hire. 40–56 hours of sick time per year based on seniority and advanced upon hire.
Paid Time Off (Holidays): 8 scheduled holidays plus 2 floating holidays
Employee Assistance Program
Employee Resource Groups for networking and team building
Tuition Reimbursement Program
Employee Referral Program
Safety shoe and safety glasses reimbursement (based on position)
Employee discounts through BenefitHub
Advancement opportunities