Team Lead, Property Accounting

Avison Young•Houston, TX

11d

About The Position

Our Story Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization. At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together. Overview The general purpose of this job is to prepare timely financial statements, ensuring all schedules and reports accurately reflect the financial activity for each entity. The individual will adhere to established policies and procedures, ensuring appropriate internal controls. Additional responsibilities include participation in accounting training and coordination of client requests and monthly financial statements.

Requirements

B.S. or B.A. degree in Business Administration or Accounting
One (1) to five (5) years of Property Management Accounting Experience
In lieu of a B.S. or B.A. degree, must have 5 or more years’ experience in Property Management accounting
Ability to read, analyze, and interpret tenant leases, management agreements, and financial narratives
Ability to effectively present information and respond to questions from Property Managers, Controllers, Accounting Managers and Property Accountants
Ability to write reports and business correspondence
Requires a positive attitude and good interpersonal skills
Strong verbal and written communication skills
Requires a high level of commitment to customer service, whether with co-workers or clients
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
Ability to compute rate, ratios and percentages
Ability to identify and solve problems with limited information
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to work independently
Ability to work in a high-volume arena
Requires good organizational skills
Requires attention to detail
Requires an openness to new ideas and procedures (flexibility)
Requires 10-key by touch
Demonstrates proficiency in excel
Proficient with various computer software programs such as Adobe, Microsoft Office, MRI, Yardi, Kardin
Experience with a Windows environment

Responsibilities

Responsible for accurate input of data provided by Property Managers
Review all leases and related accounting lease abstract forms
Review and approve AR including billing adjustments, security deposit refunds, etc.
Review and approve AP vendor invoices for property number, coding, description and approvals
Review rental edits (scheduled charges)
Review and input budgets
Review and approve CAM/Escalation reconciliations and related billing adjustments
Prepare bank reconciliations
Prepare banking forms as needed (or requested by Vice President Finance) – Stop Payment Requests, Bank Request Form for banking issues or discrepancies, etc.
Responsible for ensuring monthly mortgage, land lease, or other recurring monthly payments are processed timely – avoiding any penalties for late payment.
Prepare sales & use tax form(s) and related back up schedule(s) to ensure the accurate and timely payment of amounts due
Review business license/tax for accuracy and process payment timely
Prepare financial statements – mostly cash basis with occasional accrual, if appropriate
Prepare and enter journal entries – standard, recurring, reversing, adjusting, reclassing, prepaid rent, accruals, etc.
Responsible for accurate and timely monthly financial statements
Approve (initial & date) weekly cash requirements and attach a cash balance report to show monies are available
Maintain cash balances as directed by portfolio controller, accounting manager or client
Prepare wire transfers to move monies as needed
Prepare funding requests as needed for capital or operating
Prepare owner distributions as needed
Prepare secondary excel or word reporting schedules for (but not limited to) depreciation, amortization, security deposits, loan schedules and balance sheet schedules
Prepare and process monthly fees due – including management fees, asset management fees, TI or construction fees, etc.
Reconcile balance sheet accounts monthly
Prepare audit packages for auditors and controllers
Print and review AR aging with property manager weekly
Review rent roll monthly with property manager
Follow and adhere to Avison Young and client policies and procedures
Process and complete special projects as requested by Vice President Finance, accounting manager, client, or property manager
Assist in the review, analysis and collection of Avison Young corporate accounts receivable – including but not limited to: Payroll Reimbursements Management Fees Lease Commissions Construction Supervision Fees
Prepare and submit to supervisor a written action plan for desk coverage during absences. This would include both vacation and personal time off coverage.