Team Lead Facility Manager: Philadelphia, PA

Aleto, Inc. • Philadelphia, PA

103d • $94,000 - $104,000

About The Position

Aleto Inc. is seeking to hire a Team Lead Facility Manager with expertise in facilities management, government property administration, and federal records management to support our federal client. This position involves the execution of critical functions across facilities operations and comprehensive records lifecycle management per federal regulations and agency-specific requirements.

Requirements

• Bachelor's degree in Business Administration, Information Management, Logistics, or a related field (or equivalent experience).
• Minimum 5 years of professional experience in facilities and records management, particularly within a federal or regulated environment.
• Demonstrated experience in federal property accountability and facility operations.
• Proficiency in Microsoft Office Suite, SharePoint, Excel, and government database systems.
• Strong understanding of NARA guidelines and federal records lifecycle management.
• Familiarity with record management tools (e.g., Alfresco, FileNet, Documentum, ECMS).
• Excellent organizational, written, and verbal communication skills.
• Ability to lead efforts independently, prioritize work effectively, and meet strict deadlines.
• Strong interpersonal skills with the ability to coordinate with multiple stakeholders (Staff, ARLOs, POCs, COR, contractors).
• Highest level of integrity managing confidential information.

Responsibilities

• Provide administrative support including mail processing, document scanning, filing, and database entry.
• Manage incoming/outgoing mail; track and distribute within appropriate systems and timelines.
• Support the issuance of HHS ID Badges (PIV Cards) and fingerprinting services.
• Maintain inventory and usage logs for government vehicles.
• Escort vendors, contractors, and ensure compliance with access control procedures.
• Track and control physical keys and support facility security protocols.
• Assist in implementation and documentation of safety, emergency preparedness, and evacuation plans.
• Manage logistics for parking allocation, signage, and stakeholder communication.
• Coordinate on-site and virtual meetings, ensuring proper room setup and technology support.
• Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.
• Ensure compliance with NARA standards and retention schedules.
• Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.
• Develop and maintain local file plans using the Standard National File Plan (SNFP) as a baseline.
• Identify and resolve inconsistencies in records classification or retention.
• Ensure all Program records are covered by the file plan and aligned with schedules.
• Coordinate intake and processing of digital and analog records.
• Apply accurate indexing, scanning, digitization, and filing practices.
• Use client systems (e.g., ECMS, Documentum, SharePoint) to manage and validate record data.
• Process record retrieval requests from client staff within required timelines.
• Maintain check-out logs and ensure timely return or follow-up of borrowed files.
• Organize and execute file room cleanups and record disposition activities.
• Prepare records for destruction or transfer per retention schedules.
• Complete SF-135 forms and manifests for FRC submissions and provide to ARLOs and POCs.
• Maintain a centralized dashboard summarizing records management activities.
• Report issues, volumes, and compliance progress monthly.

Benefits

• Paid vacation and sick time.
• Paid federal holidays.
• Parental leave.
• Full medical, dental, and vision insurance.
• 401(k) retirement plan.
• Company-paid short-term and long-term disability insurance.
• Company-paid life insurance coverage.
• Pre-Tax Savings Accounts (HSA or FSA).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree