Team Coordinator V, Adult Education Program

Rowan College of South Jersey-posted 3 months ago
Sewell, NJ
Educational Services
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The Team Coordinator for the Academy of Youth & Adult Literacy within the Student Services Division, will assist the Director in the coordination and delivery of all youth and adult education program services. This Coordinator will have responsibility to support the daily administration function and provide oversight of all statistical requirements for the Adult Education programs.

  • Provides full administrative support and statistical reports to the Director of Academy of Youth & Adult Literacy, Student Services Division, ensuring that all deadlines are met.
  • Maintains databases to comply with State and County requirements for all grant funding sources.
  • Provides registration assistance for Academy of Youth & Adult Literacy customers.
  • Provides outstanding customer service to internal and external customers, handling issues, complaints and/or concerns, making appropriate referrals.
  • Completes literacy program reports for the College and appropriate agencies.
  • Produces purchase requisitions, journal entries and check requests, and helps to track budgets and travel for Academy programs.
  • Maintains essential students files including grades, HSE/ESL test scores, and attendance folders.
  • Manages office and educational supplies, preparing purchase requisitions and check requisitions as needed.
  • Assists with the promotion of the adult education program services.
  • Maintains full-time and part-time employee contact information.
  • Serves as a liaison to director, program advisor, and test coordinator ensuring communication.
  • Attends local and state meetings as required per grants.
  • In cooperation with accounting, prepares invoices to appropriate agencies.
  • Assists with Program Testing as a Proctor for ABE Programs, communicate appointments to clients, and communicate with Division Counselors & Advisors.
  • Assists with High School Equivalency Program GED Registrations with clients.
  • Performs other requested duties as assigned.
  • High school diploma or GED required, Associate's degree in an appropriate field preferred.
  • Two (2) years of proven experience with adult education and grant funded programs required. Prior experience in higher education preferred.
  • Excellent PC skills, including proficiency in applicable Microsoft Office Programs including Word, Excel and Access or other database management software required.
  • Strong interpersonal skills and the ability to maintain a high degree of professionalism and confidentiality.
  • Ability to work a flexible schedule with varied hours, including nights to meet department and College needs.
  • Knowledge of accounting procedures.
  • Possess the ability to work well and communicate effectively with prospective and current students, staff, faculty, administration, and colleagues and community partners.
  • Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, and ethnic backgrounds of community college students, faculty, and staff and a commitment to a student-centered environment.
  • Women and Minorities Encouraged to Apply
  • Affirmative Action/Equal Opportunity Employer
  • As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.
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