Team Administrator

Tradewin • Portland, OR

1d

About The Position

The Team Administrator preforms administrative and office support activities for multiple team members. Duties may include monitoring and fielding emails, telephone calls, word processing (MS Word document creation), creating Excel spreadsheets and running ACE Reports. Extensive comfort using MS Office applications, highly organized, highly motivated to research complex items independently and in collaboration with others. Need to have strong written and verbal communication skills. This is a position that will give the right candidate exposure and education in all the inner workings of the tactical filing of Drawback along with education on the regulatory side. Great place to start that will be both challenging and educational.

Requirements

• Excellent oral and written communication skills
• Detail oriented and works with a high degree of accuracy
• Highly organized and flexible
• Ability to multitask and meet changing deadlines
• Must be self-directed and able to complete projects with limited supervision
• Maintains staff and client confidentiality
• Working knowledge of email, scheduling, spreadsheets, and presentation software
• Strong working knowledge of MS Word and Excel
• Critical problem-solving skills
• Strong desire to learn
• Effective interpersonal skills- including proven abilities to listen, comprehend, and to communicate clearly and concisely, both verbally and in writing.

Responsibilities

• Maintain and monitor team email.
• Review of reports sent daily from ACE system
• Support consulting staff in administrative research and data compilation and special projects
• Support staff in monitoring communications with U.S. Customs and Border Patrol
• Support staff with monthly billing process including monitoring consulting time against projects, consistency in rate application and running end of month billing reports
• Support Tradewin’s internal audit and quality control functions
• Provide back up support for billing and other administrative functions
• Ongoing upload and extracts into proprietary product database and other proprietary systems
• Prepares reports, presentations, memorandums and correspondence to both internal and external clients

Benefits

• Paid Vacation
• Holiday
• Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program
• Bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed