Tax Compliance Analyst

State of North Carolina

4d•$67,122 - $117,465

About The Position

The State Controller serves as an independent resource to protect the financial integrity of the State and to promote accountability in an objective and efficient manner through its accounting, disbursing, payroll, internal controls, data management, eCommerce, and financial reporting systems that serve state agencies, employees, and the public. The foundational principles of the office are Integrity/Ethics, Objectivity, and Accountability. OSC’s overall goals are to optimize operational execution, manage risk effectively and efficiently, and foster a high-performance culture. OSC will provide excellent customer service while achieving those goals. Please Note: OSC does not use 3rd parties to conduct job interviews. OSC is interested in every qualified candidate who is eligible to work in the United States. However, we cannot sponsor visas at this time. Successful candidate will be subject to a criminal background check. The mission of the Office of the State Controller (OSC) is to protect the financial integrity of the State and promote accountability in an objective and efficient manner. This position is in the Audit, Risk, and Compliance Services Section of the Office of the State Controller. This Section is responsible for: • Advocating for fiscal accountability and transparency in government • Ensuring compliance with applicable laws and regulations • Recovering funds which would otherwise not be available for the benefit of the State’s citizens • Protecting the integrity of critical data resources and ensuring the security of all personally identifiable information entrusted to our safekeeping • Providing for the continuity of the State’s fiscal operations; and, • Providing management with independent and objective assessments of agency controls and processes. The Payroll Tax Analyst (Multi-State) role is responsible for ensuring compliance with federal, state, and local payroll tax laws by accurately analyzing, processing, and reporting payroll tax obligations across multiple jurisdictions. This position supports payroll tax operations by maintaining tax registrations, monitoring regulatory changes, reconciling payroll tax liabilities, and assisting with the resolution of tax notices and agency inquiries. This role also ensures payroll systems are configured to apply appropriate tax rules for distributed workforce. In addition, the position assists with Chapter 3 withholding compliance for the State’s foreign national payroll population, including supporting proper withholding, documentation, and reporting requirements. This role helps minimize compliance risk and ensures payroll tax obligations are fulfilled accurately and timely.

Requirements

Advanced knowledge of multi-state payroll tax regulations, federal and state revenue laws, and the U.S. Internal Revenue Code and IRS regulations, including their application to payroll operations and compliance.
Working knowledge of professional accounting and auditing standards and general knowledge of OMB 2 CFR 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards).
Working knowledge of immigration laws as they relate to payroll and tax compliance.
Ability to analyze and interpret federal, state, and local payroll tax laws and regulatory updates and translate requirements into system configurations, operational processes, or compliance procedures.
Ability to monitor regulatory changes and forecast impacts to payroll tax processes, reporting, and system requirements.
Experience with SAP payroll systems in a centralized payroll processing environment, including knowledge of system functionality, configuration impacts, testing methodologies, and business system analysis.
Ability to evaluate SAP payroll functionality to identify system limitations as well as recommend system enhancements, configuration updates and process improvements to ensure accurate payroll tax compliance across multiple jurisdictions.
Experience planning and supporting payroll tax system compliance initiatives, proactively monitoring scope, timelines, risks and deliverables.
Strong written and verbal communication skills with the ability to clearly explain complex payroll tax and system concepts to technical and non-technical audiences.
Strong analytical and problem-solving skills to research root causes and develop innovative solutions that enhance payroll tax compliance, reporting accuracy, and system efficiency.
Ability to collaborate with stakeholders across payroll, HR, finance, IT, compliance, and leadership to achieve organizational goals.
Bachelor’s degree from appropriately accredited institution in a discipline related to the area of assignment with three years of programmatic experience related to the area of assignment; or an equivalent combination of training and experience.

Nice To Haves

Accounting, Finance, or Human Resource Management.
Fundamental Payroll Certification (FCP), Certified Payroll Professional (CPP), Certified Payroll Specialist (CPS), Society for Human Resource Management Certified Professional (SHRM-CP), Professional in Human Resources (PHR)

Responsibilities

Ensure compliance with multi-state payroll tax laws and regulations, including federal, state, and local payroll taxes.
Prepare, review, and reconcile payroll tax filings such as unemployment, withholding, and local payroll taxes across multiple jurisdictions.
Conduct research on state and local payroll tax regulations, including new legislation, rate changes, and filing requirements.
Interpret payroll tax rules and provide guidance to payroll and HR teams regarding employee taxation across different states.
Maintain and update payroll tax registrations, account numbers, and jurisdictional requirements for new states or localities.
Monitor changes in tax laws and assess potential impacts to payroll processes and compliance obligations.
Assist with payroll tax audits, notices, and inquiries from federal, state, and local tax authorities, as they apply to out-of-state employment.
Prepare documentation and responses to resolve tax notices, discrepancies, or agency inquiries.
Reconcile multi-state payroll tax accounts and ensure timely tax deposits and filings (including monthly, quarterly, and annual/W-2 reporting for personnel working outside of North Carolina).
Support and validate payroll system updates related to tax changes, new jurisdictions, or regulatory requirements.
Identify opportunities to improve payroll tax processes, controls, and compliance procedures.
Coordinate with contracted entities (including the North Carolina Association of Insurance Agents) to support and research multistate Workers’ Compensation insurance needs, including knowledge of and compliance with monopolistic state workers’ compensation requirements.
Assist with research and monitor current and proposed federal and state tax laws and regulations, including FICA taxation requirements.
Assist with the development and implementation of statewide policies and procedures to ensure compliance with taxation regulations.
Provide consultative support, guidance, and training to state agencies on tax compliance matters.
Prepare responses to IRS notices, assessments, and audits and coordinate appropriate actions.
Provide state agencies with resources and tools to comply with IRS regulations related to payments made to foreign nationals (non-resident aliens).
Assist state agencies with required year-end tax reporting related to payments made to non-resident aliens; assist with preparation of year-end tax documents for state agencies when applicable.
Review tax forms for foreign supplier registrations in the central supplier record system to identify potential tax implications.
Review international wire transfer requests submitted to the Department of the State Treasurer to identify potential tax implications.