Task Order Contract Manager

City of New York•Queens, NY

20h•Onsite

About The Position

PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION. The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system. The Capital Budget and Contracts (CBC) division provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review. BEDC seeks to hire a Construction Project Manager 2 to serve as the Task Order Contract (TOC) Manager for the CBC Division, located at our headquarters in Queens, NY. The Bureau processes an average of 1,500 contractor and consultant payments annually. BEDC currently manages 180 active projects that support DEP’s core operations, revenue protection, regulatory compliance, health & safety, and critical infrastructure. To maintain compliance with the NY City Charter and PPB Rules, and to avoid paying interest on payments, there are strict thirty- and sixty-day timelines in which invoices must be processed. Under direction of the Chief of Contract Administration, The Task Order Contract Manager (TOC Manager) will be responsible for the administration, coordination, and oversight of multiple task order contracts supporting the Capital Program. The selected candidate will ensure all task orders are properly scoped, procured, executed, and closed out in accordance with contract requirements, schedule, and budget. The TOC Manager will serve as the primary liaison between internal program teams, contractors, consultants, and procurement staff to ensure efficient contract performance and compliance.

Requirements

Only those applicants with permanent Civil Service status as a Construction Project Manager are eligible to apply to this JVN. If you do not have permanent civil service status as a Construction Project Manager, please do not apply to this position as you will not be considered for an interview.
A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and five years of full-time satisfactory experience managing and/or inspecting one or more construction projects which must have a total cost of at least $300,000 for each of the five years of the required experience; or
One year of the experience as described in “1” above and a baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), in engineering, engineering technology, architecture, architectural technology, landscape architecture, construction, construction technology, or construction management; or
One year of the experience as described in “1” above and a valid license as a professional engineer, registered architect, or registered landscape architect, issued by a board of examining engineers, architects, or landscape architects duly established and qualified pursuant to the laws of any state or territory of the United States; or
A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and a combination of at least two years of experience as described in “1” above and the education as described in “2” above to equal a total of five years of education and experience. Matriculation in an undergraduate college degree program as described in “2” above may be substituted for experience on the basis of 30 semester credits for one year of satisfactory full-time experience up to a maximum of three years of experience.
Note: Candidates must specify for each construction project they worked on: a description of the construction project, the time period they worked on the construction project, and the type of work they performed. Candidates must also specify the money allotted for the project.
Driver License Requirement: At the time of appointment to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.
For Assignment to Level II, In addition to meeting the "Qualification Requirements" above, candidates must have one additional year of satisfactory full-time experience working in Assignment Level I; or one additional year of satisfactory full-time experience as described in "1" above.
For Assignment to Level III, in addition to meeting the Qualification Requirements for Construction Project Manager, candidates must have two additional years of satisfactory full-time experience working in Construction Project Manager Assignment Level I and II; or two additional years of satisfactory full-time experience as described in question "1" above and possess a motor vehicle driver license valid in the State of New York which must be maintained for the duration of employment noting that if you have moving violations, license suspension or an accident record, you may be disqualified.

Nice To Haves

Strong understanding of contracting principles, procurement procedures, and contract compliance requirements.
Excellent analytical, negotiation, and communication skills.
Ability to manage multiple concurrent contracts and priorities in a fast-paced capital program environment.
Strong technical writing and documentation skills.

Responsibilities

Manage and oversee the full lifecycle of Task Order Contracts supporting engineering, design, and construction management services.
Develop task order scopes of work, cost estimates, and schedules in coordination with technical leads and project managers.
Facilitate procurement processes, including solicitation, evaluation, and negotiation of task orders.
Ensure all task orders comply with contractual, legal, and organizational requirements.
Monitor task order budgets, schedules, deliverables, and performance metrics.
Track and report contract status and expenditures for senior management and stakeholders.
Review invoices, change requests, and contract modifications for accuracy and compliance.
Coordinate with internal departments (engineering, budget, procurement, legal) to resolve issues and maintain alignment with program objectives.
Maintain accurate and up-to-date documentation, records, and reporting in contract management systems.
Support continuous improvement of contract management processes, templates, and procedures.