TANF Clerk

Sctca•Escondido, CA

9d•$19•Onsite

About The Position

This position performs routine clerical duties, such as setting up and maintaining files, sorting and delivering mail, entering data into the computer, preparing routine correspondence and completing all participant pre-screenings. Operates a variety of office equipment, such as computer, fax, copier, calculator, and printer. Occasionally, fills in for front office Receptionist, Admin. Assistant, Transportation Driver, or other duties as assigned.

Requirements

High School Diploma or GED with one (1) year of file and records management experience.
Valid California Driver's License with driving record acceptable to SCTCA's insurance.
Knowledge and experience with general office systems, equipment, and procedures.
Good oral and written communication skills.
Computer literate with ability to operate a PC and MS Office software programs, such as Word, Excel, PowerPoint, and Publisher.
Requires minimum typing speed of 40 words per minute.
Must have a strong attention to detail.
Proficient in using virtual meeting platforms such as Zoom, Go2Meeting, etc.
Candidates are required to successfully complete required background check, including Live Scan and drug screening.

Nice To Haves

Knowledge of Indian history, culture and politics a plus.

Responsibilities

Answers phones, records and distributes messages, greets and directs staff and visitors with courtesy and respect. (As requested, or in the absence of the Receptionist/Admin. Assistant)
Assists in the preparation of program reports, proposals, etc. (Relevant to TANF Clerk duties. e.g. Department stats)
Completes and responds to all TANF pre-screenings.
Completes tasks as requested by key department staff within time frame needed.
Contributes to team effort by accomplishing related tasks and/or providing staff coverage as needed.
Drives company vehicle, as requested, for the purpose of delivering mail, packages, TANF participants, or other services.
Establishes and maintains filing system for correspondence, forms, reports, records, etc. for Eligibility, Case Worker, Career and Ed Coordinator.
Follows up with participants as needed. (MER's, Child Care, Mileage, Documentation, etc.)
Maintains strict confidentiality of all facts of program and participant records.
Maintains a safe and clean file room area by complying with all procedures, rules and regulations.
Operates a variety of office equipment, such as copier, computer, printer, fax, typewriter, calculator, etc.
Performs other appropriate duties as assigned by Site Manager.
Receives and sorts participant mail and deliveries as assigned by Site Manager.
Prepares and coordinates monthly participant mailings and other daily correspondence.
Reviews incoming participant Monthly Eligibility Reports for completeness and accuracy.
Types letters, reports, forms, etc. from rough drafts for Eligibility, Case Worker, Career and Ed Coordinator.
Attend Tribal and other special events for outreach and/or networking.
Pick up and deliver participants (including adults and children) to and from various locations, including rural/urban areas and reservations, for trainings, appointments and special activities, as needed.