Talent & Recruiting Operations Lead

Rox Data Corp • San Francisco, CA

90d

About The Position

We’re hiring our first full-time talent hire to build the backbone of our recruiting machine. This person will own the end-to-end hiring process: from sourcing and outreach to interview coordination, candidate experience, offer closing, and onboarding. You’ll manage Ashby (our ATS), build scalable processes across teams, and work directly with the leadership team to fill critical roles across engineering, GTM, and ops. This is a high-impact, high-autonomy role designed for someone who thrives in fast-paced environments and wants to set the foundation for how top talent is brought into the company.

Requirements

• 5-10 years of experience in a talent or recruiting ops role at a startup or fast-paced environment
• Experience managing an ATS and running full-cycle recruiting processes
• Strong project management, attention to detail, and ability to move quickly without dropping balls
• Excellent written communication: you’ll be the face of Rox to many candidates
• Comfortable handling confidential information and sensitive decisions with discretion
• High ownership mentality: you spot gaps and fill them, you don’t wait for direction
• Interest in building foundational structure from scratch and scaling it over time

Responsibilities

• Own and optimize the end-to-end recruiting process across all orgs: Engineering, Product, GTM, and Operations
• Manage and customize Ashby, ensuring views, stages, and workflows are tailored to each team’s needs
• Drive proactive sourcing and outbound outreach for critical roles, collaborating with hiring managers and external recruiters
• Run candidate communications and coordination from intro through offer (email, calendar, feedback collection, follow-up)
• Build scalable systems for interview scheduling, scorecards, and feedback collection
• Maintain candidate pipeline hygiene and reporting (stage conversion, time to fill, etc.)
• Support onboarding planning in coordination with ops and hiring managers
• Track all hiring activity and help push processes forward without others needing to follow up
• Help build a strong talent brand, including job postings, event coordination, and candidate messaging

Benefits

• Competitive pay with considerable equity upside
• Health Insurance

What This Job Offers

• Job Type: Full-time