Talent Onboarding Coordinator

Mount Sinai Medical Center•Miami Beach, FL

2d•Onsite

About The Position

The Talent Acquisition Coordinator supports the hiring process by facilitating pre‑employment paperwork, managing background checks, and maintaining accurate, organized candidate files. This role assists recruiters, applicants, and departments by coordinating orientation materials, monitoring employee health clearances, and onboarding contractors and physicians. The coordinator ensures high confidentiality, provides professional customer service, manages Level 2/AHCA screenings, prepares new‑hire badges, and supports various HR projects and front‑desk operations as needed. The Talent Acquisition Coordinator supports the hiring process by facilitating pre‑employment paperwork, managing background checks, and maintaining accurate, organized candidate files. This role assists recruiters, applicants, and departments by coordinating orientation materials, monitoring employee health clearances, and onboarding contractors and physicians. The coordinator ensures high confidentiality, provides professional customer service, manages Level 2/AHCA screenings, prepares new‑hire badges, and supports various HR projects and front‑desk operations as needed.

Requirements

Bachelors Degree in Human Resources or related discipline desired
2-3 years prior experience in related discipline

Responsibilities

Meets with New Hires and completes pre-employment paperwork utilizing the checklist as a guide
Completes Background Check process by verifying and completing reference checks, criminal background checks, professional license verification and OIG
Act as a focal point in the coordination of information for the open position reporting process
Complies, edits and disseminates Orientation list to department and other key users
Demonstrates proficiency in typing documents utilizing Word, Excel, PowerPoint, etc
Reviews all documents for accuracy
Maintains files in an organized manner
Maintains the highest level of confidentiality at all times.
Provides customer service support to recruiters, applicants and MSMC departments as required.
Assists with and follows up on Employee health to determine if the status is clear or pending when needed.
Awaits fax messages from Employee health and distributes faxes to assigned recruiters.
Provides coverage for the front desk as needed.
Manages the Level 2 background screening and AHCA website
On-boards and manages all contractors and Physician files
Assists Recruitment Manger with projects as needed
Picks up badges on Friday from Security before orientation.
Welcomes and registers all new hires on day one of orientation