Talent and Onboarding Coordinator

PharmaEssentia U.S.A. • Burlington, MA

132d

About The Position

As the Talent & Onboarding Coordinator, you will be responsible for supporting recruitment and onboarding activities. The role entails sourcing, coordinating interviews, onboarding new employees and special projects as assigned.

Requirements

• Requires a Bachelor’s degree with 3+ years of experience in recruiting coordination or relevant HR experience preferably in biotech, pharma, or a high-growth setting.
• Skills in problem solving; including the ability to identify and appropriately evaluate a course of action.
• Must have strong verbal and written communication skills.
• Proficient with Microsoft Office suite (i.e., Word, PowerPoint, Excel, Outlook, SharePoint, etc.)
• Strong organizational skills with the ability to manage multiple schedules and moving parts efficiently.

Responsibilities

• Schedule and confirm interviews with candidates and hiring managers, providing necessary updates and reminders.
• Coordinate and manage job postings across multiple platforms including LinkedIn, Indeed, company website, etc.
• Assist with travel and accommodations for candidates as needed.
• Actively source passive candidates using tools such as LinkedIn.
• Maintain accurate records in the applicant tracking system (ATS) and contribute to regular reporting.
• Manage the end-to-end purchase order process, including creation, tracking, and payment.
• Assist in preparing offer letters and background checks.
• Support all onboarding activities for new hires.
• Maintain and update candidate records, ensuring accuracy and confidentiality.
• Ensure a smooth and engaging candidate experience through timely communication, clear feedback, and maintaining professionalism throughout the process.
• Continuously evaluate and refine recruitment processes to enhance efficiency, reduce time-to-hire, while ensuring alignment with business goals and best practices.
• Perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree