Talent Acquisitions Specialist

Chapman University • Orange, CA

402d • $62,130 - $67,184

About The Position

The Talent Acquisitions Specialist at Chapman University is responsible for managing data entry and maintenance within the University HR systems, facilitating the recruitment process, and serving as a liaison between various departments. This full-time, in-person role requires exceptional organizational skills and effective communication to support the university's mission in acquiring top talent.

Requirements

• Undergraduate degree in Human Resources, Business Administration, or a related field.
• Minimum of 2-5 years of experience in recruitment, depending on the role.
• Demonstrated experience in providing administrative support within a professional office setting.
• Proficient communicator, delivering clear and meaningful information and ensuring comprehension.
• Strong analytical and critical thinking skills with attention to detail.
• Excellent time management skills, capable of prioritizing tasks efficiently in a fast-paced environment.
• Upholds discretion and confidentiality at all times.
• Dedicated to fostering diverse and inclusive engagement and building relationships based on trust and respect.
• Skilled in managing difficult or volatile situations effectively.
• Demonstrates strong organizational abilities and a proactive approach in handling multiple tasks.
• Collaborative mindset, working effectively with others and sharing resources.
• Experience in business processes and proficiency in data entry.

Responsibilities

• Collaborates with Talent Services, Total Rewards, Student Employment, and Payroll teams to receive, verify, and enter relevant employment data.
• Manages data and documentation concerning hiring, termination, employee status changes, and special compensation.
• Initiates background checks and conducts LiveScan screening as required.
• Initiates new hire documentation, including DocuSign, and conducts I9 verification for onboarding.
• Collects and verifies various hiring and personnel-related documentation for accuracy and completeness.
• Coordinates with relevant teams to ensure seamless integration of data and documentation processes.
• Maintains confidentiality and integrity of sensitive personnel information throughout all stages of data handling.
• Provides administrative support to streamline document management and data entry procedures.
• Assists in recruitment processes from start to finish, including pre-screening candidates and resumes.
• Initiates background checks, writes and posts job openings, and communicates with candidates about interview logistics.
• Extends job offers and answers questions about compensation and benefits.
• Works alongside Talent Services and Total Rewards on job description work or other HR special projects as assigned.
• Maintains strong relationships with hiring managers to understand their hiring needs and expectations.
• Performs verification of employment for current and former employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree