Talent Acquisition Specialist - Volunteers & Interns

Monterey Bay Aquarium•Monterey, CA

2d•$28 - $33

About The Position

At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission. We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply. Priority deadline for applications is May 22, 2026. Due to the volume of incoming applications, the role may be closed earlier than May 22, 2026. Job Summary: Under direct supervision, conduct recruitment activities for high volume positions including but not limited to: intake meetings; gather position specifications and qualification, perform preliminary screenings, coordinate interview schedules; process pre-employment screenings; provide guidance to hiring managers. Support recruitment events and Talent Acquisition team with various recruitment activities. Perform other duties as required. This role will support targeted recruitment efforts for volunteer and intern positions, ensuring a strong pipeline of mission-aligned candidates. This includes maintaining engagement with prospective volunteers and interns while supporting their successful integration into the organization.

Requirements

Excellent communication, problem-solving and interpersonal skills
Must be organized and detail-oriented and able to multitask
Highly motivated, self-directed and team player
Must be computer and technology literate
Ability to work within and maintain Monterey Bay Aquarium’s Core Values

Nice To Haves

Bachelor’s degree in Business, Human Resources, or equivalent combination of education, training and experience
Experience and/or exposure working in Human Resources setting
Experience and/or exposure working in Applicant Tracking Systems, Human Resources Information Systems (Volgistics, UKG preferred)
Proficiency in Microsoft Word, PowerPoint

Responsibilities

Gather open position specifications and qualifications in collaboration with hiring managers to understand talent needs.
Process high volume recruitments and applicants for high volume jobs through the Applicant Tracking System timely and efficiently.
Create job postings in ATS
Review applications materials (resume, attachments, portfolio samples, etc.)
Coordinate interview schedules, status updates in collaboration with hiring managers
Conduct verbal offers and generate offer letters
Audit, update and maintain recruitment data and templates in various systems.
Perform preliminary applicant phone screenings.
Support candidates throughout the onboarding process (e.g., provide information, orientation, trainings, etc.) as applicable.
Update, organize and maintain pre-employment screenings (e.g., background checks, physicals, DMV pulls, etc.)
Provide cross-functional support and collaboration with P&C activities as needed (e.g., employee events, panel interviews, etc.)
Prepare candidate and promotional materials related to internal and external recruitment (e.g., social media ads, website updates, flyers, etc.)
Organize and inventory candidate promotional materials, giveaways.
Support the logistics for Talent Acquisition events, career fairs (e.g., sign up, track attendance, etc.)
Generate routine reporting on applicant profiles and recruitment process.