Talent Acquisition Program Manager

Asana•Chicago, IL

25d•$133,000 - $141,000•Hybrid

About The Position

Talent Acquisition is dedicated to ensuring that teams at Asana have the people they need to achieve their goals. As a product-driven organization, we hire the people who build Asana, the people who support our users, and the people who tell our story in the market. All human progress comes down to teamwork-and we work with the entire company to enable teamwork by building our own team. We work as a team to get to know the whole person, to communicate our values, and to ensure that candidates are well-informed and delighted throughout the process. Recruiting is a company-wide effort and responsibility and we encourage all Asanas to adopt the motto "Always Be Recruiting." The Talent Acquisition Operations Program Manager is a pivotal, strategic role focused on integrating technology and innovative strategy to support our rapidly growing teams. You will drive operational efficiency and effectiveness by leveraging cutting-edge technologies like automation and AI to transform our global recruitment practices. You will partner closely with cross-functional leaders to develop, influence, and drive the TA technology roadmap, ensuring the implementation and optimization of recruitment tools deliver an exceptional experience for all stakeholders: candidates, recruiters, hiring managers, and business partners. This role requires a strategic thinker passionate about leveraging technology to build innovative, scalable recruiting solutions. This role is based in our New York or Chicago office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

Requirements

3-5 years of experience in Recruiting or People Operations in tech-driven environments.
Experience leading programs or projects that improved how teams work, especially around processes, tools, or organizational change.
Comfortable working with TA systems and tools, you understand how they fit together and enjoy making them more efficient.
Hands-on experience using applicant tracking systems (ATS) and HR/people management platforms.
Strong analytical skills and an ability to use data and process thinking to guide decisions.
Excellent communicator who can partner effectively with a variety of teams (like Engineering, Finance, and Legal) and influence outcomes.
Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making.

Responsibilities

Develop and prioritize the multi-year technology roadmap for Talent Acquisition, with a specific emphasis on enhancements, integrations, automation, and generative AI capabilities.
Drive the strategy and execution for integrating advanced technologies into recruitment workflows to improve speed, quality, and recruiter productivity.
Own key vendor relationships, managing the procurement process, contract negotiations, and ongoing performance to ensure maximum ROI.
Partner with TA Managers and company leaders to ensure effective, objective, and thoughtful hiring processes that are scalable and compliant.
Collaborate with Legal and People teams to ensure all systems, processes, and programs comply with global regulations, privacy laws, and employment law.
Own and manage critical, high-impact TA Ops programs and projects from ideation through launch and iteration, managing scope, budget, and resources.
Partner closely with TA leadership and Operations teams to enable system adoption, document standardized processes, and maintain a centralized knowledge base for all TA tools and workflows.