Talent Acquisition Operations Coordinator

Mass General Brigham • Somerville, MA

1d • $19 - $28 • Hybrid

About The Position

Reporting to the New Hire Experience Manager, the Talent Operations Coordinator is responsible for owning the candidate experience throughout the pre-boarding process for both internal and external associates. The Talent Operations Coordinator will provide excellent candidate experience and be responsible the pre-boarding of all associates, including obtaining required forms, scheduling occupational health and I-9 appointments ensuring completion of all pre-boarding requirements including background, compliance, reference checks and, set up of systems access.

Requirements

• High School Diploma or equivalent required and Associate's degree or Bachelor's degree highly preferred.
• At least 2-3 years of experience in talent acquisition, recruitment coordinator, or HR operations preferred
• Experience with an Applicant Tracking System (Taleo, Workday, PeopleSoft) highly preferred
• Strong organizational and multitasking skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in using applicant tracking systems (ATS) or other recruitment software
• Excellent attention to detail and data management skills, ensuring accuracy and integrity of candidate information
• Strong communication and interpersonal skills, with the ability to effectively interact with candidates, recruiters, and hiring managers
• Knowledge of recruitment process and best practices, including sourcing strategies, candidate screening, and interview coordination
• Familiarity with employment laws and regulations related to recruitment and selection

Responsibilities

• Provide exceptional customer service to candidates, hiring managers, and recruiters throughout the pre-boarding process
• Lead the new hire pre-boarding process (accepted offer through New Employee Orientation)
• Communicate via email, phone, or in person with newly hired employees to ensure successful completion of all required pre-employment requirements including I-9, Occupational Health Clearance, background, compliance, and reference checks.
• Set up new employees in HRIS system(s)
• Run and create reports in the Applicant Tracking System.
• Continuously identify and implement ways to improve the pre-boarding experience. Partner with team leadership on strategic projects as they arise

Benefits

• Mass General Brigham benefits are designed to give you the flexibility to "customize" a benefits program that meets your needs and the needs of your family.
• Each year, you have the opportunity to change your coverage to ensure you meet your family’s changing needs.
• Mass General Brigham provides core benefit coverage and also provides Choice Pay which you allocate toward the purchase of those benefits which best respond to your current needs.
• The amount of Choice Pay you receive varies and is based on your annual salary and health plan choices.
• For more detailed information please visit our career page.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees